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How to protect your construction company during a rebounding economy

Overall, a rebounding economy is great news. However, if construction businesses aren’t careful, they may face more financial risk in a rebounding market than during an economic downturn. While the construction industry is starting to see positive signals of growth after the coronavirus-fueled downturn, it’s not out of the woods just yet. An economic recovery brings hidden dangers that can sink unsuspecting contractors and suppliers. This article explores some of those dangers, and what individual construction construction businesses can do to protect against the financial risks of an economic recovery or rebound.

Note: A version of this article was originally published in the CFMA’s Building Profits January/February 2014 issue. It has been revised and updated to reflect the situation on the ground in 2020.

Post-coronavirus signals point to construction rebound

The coronavirus pandemic of 2020 dealt a blow to the US and global economies. Government-imposed shutdowns drove the construction industry to a screeching halt across the country. Many construction businesses significantly scaled down operations due to the decreased market demand and uncertainty, and burned through cash reserves.

The result is an excess of contractors, property owners, and lenders that have been financially struggling during the downturn. The Association of General Contractors (AGC) reported industry job losses of 975,000 in April 2020.

However, light may be appearing at the end of the economic tunnel. As states lift stay-at-home orders and consumer confidence shows signs of increasing (albeit slowly), the U.S. economy and construction market appear staged for a rebound in mid to late 2020, and continuing over the next several years.

Levelset Construction Payment Index May 17 2020
Levelset’s Construction Payment Index as of May 17, 2020

 

Insight from Levelset’s Construction Payment Index, which looks at state-by-state COVID-19 cases, construction stoppages, new starts, and payment disputes, shows significant recovery in the construction industry in recent weeks. The Construction Confidence Index from Associated Builders & Contractors (ABC) showed an uptick after historic lows.

Of course, tremendous uncertainty persists over the pandemic’s long-term effect, even as the economy shows signs of a rebound. Fitch Ratings expects that “the downturn in construction activity will extend into 2021,” led largely by a decrease in residential housing projects.

Construction managers should pay close attention to the signals of the inevitable recovery and adapt their business strategy accordingly. As the industry recovers, contractors and suppliers will need to take aggressive measures to protect themselves from the increased risk that a rebound will bring.

Why a rebounding economy is risky for construction

The economy’s recovery is a process, and one laced with peril, according to Thomas Schleifer, PhD, of the Del E. Webb School of Construction at Arizona State University. In a 2013 Engineering News Record article, Schleifer explained that construction companies are three times more likely to fail in a recovery than in a downturn.

Construction failure in a recovering economy? This is bad news for an industry already riddled by high business failure rates.

While it’s expected that a declining or flat economy carries financial risks, warning about an improving economy might come as a shock. Although it seems counterintuitive, a rebound economy creates a turbulent atmosphere that deserves the full attention of your credit and accounts receivable teams.

Sudden Increased Cash Needs

Unfortunately, sudden or rapid growth is a cash-eating affair. Negative cash flows are common during high growth periods and, depending on the circumstances, can persist for several years and require substantial financing.

If the post-pandemic environment does indeed lead to a rebound, it could present a host of problems for the construction industry.

Contractors will take on an increased workload and burn through cash they don’t have. At the same time, private capital sources and financing institutions are still a bit gun-shy, especially with investments in the construction sector.

In other words, contractors are starving, and they’re about to walk into an all-you-can-eat buffet. Many are going to get over-stuffed. But cash is just one problem with scaling up a previously depressed market – the task presents some practical challenges as well.

Delays & challenges in homebuilding

According to Daniel McCue, a senior researcher at Harvard’s Joint Center for Housing Studies, “the housing industry has often led the economy out of recessions.” After the 2008 recession, the homebuilding industry gave a sneak peak at the challenges in scaling a market from depressed to rebounding.

Long the scapegoat for the economic crisis, the homebuilding market took an aggressive and surprising uptick in 2013. That year, the New York Times wrote that a “sudden rise in home demand” was taking governments and builders by surprise.

By many measures, a surprise and sudden surge in construction growth is a good thing. But getting taken by surprise has its downsides. Unemployment costs and pandemic expenses have evaporated the budgets of many state and municipal governments. A sudden increase in building permit filings will greatly increase the volume of paperwork in county recording offices. This, of course, results in construction delays and adds to the cash strain.

Likewise, many laborers have moved on to other jobs or other territories. The 2013 New York Times article also reported that construction companies struggled to ramp up “because of the difficulty of finding construction workers and in obtaining permits from suddenly overwhelmed local authorities.”

An economic rebound brings everyday credit risks

The rebounding economy will present unique problems for contractors. Clearly, it may be challenging to keep up with a sudden demand for cash and output when the coronavirus-fueled downturn depleted most companies’ reserves and capacities.

Nevertheless, it is important to recognize that these problems are simply compounding the risk in an already risky market. Through the recession, many companies have built stronger credit policies and practices out of necessity. It may be tempting to sacrifice some of these practices when blinded by the allure of a marketplace full of new profitable opportunities.

This, too, however, is another reason why the rebounding economy presents financial risks. Sound credit practices are important in every shade of economy, especially so in rebounding ones.

Mitigating construction risk during an economic recovery

CFMs and credit managers are very familiar with the construction industry’s risk factors. Accordingly, preparing for the heightened financial risks of a rebounding economy won’t require foreign efforts. A construction company’s best risk management practices are the same in virtually any scenario. This makes understanding the nature and scope of the risk half the battle in succeeding against it.

The rebounding economy’s financial risks require contractors to prepare on two fronts:

  1. Ensuring their own financial houses are ready to handle the cash strain
  2. Taking precautions when contracting with others in the industry

Prepare for cash strain

Keeping one’s own house clean requires discipline and preparation. On one hand, a contractor must resist the urge to accept new business unless it has the cash to perform. Over the past few years, many companies have gotten into the habit of saying “yes” more often than “no.”

Taking on too much work may suffocate a company faster than even a pandemic ever could.

On the other hand, understanding what a company can and cannot financially handle requires the company to have a solid understanding of its finances. Accordingly, financial managers must make reliable cash flow projections and prepare for their companies’ capital needs. Conducting a recession stress test can give your team a good idea of your capacity, and help identify the weak points.

Allocate cash or secure construction financing for a best-case scenario negative cash flow run.

Secure your receivables

Security should always be a key component of a company’s financial risk plan. In the construction industry, every extension of credit should be secured by either a mechanics lien or bond claim right.

While an economic downturn has a negative impact on these rights by draining real estate equity and making sureties pinch pennies, the rebound will have the reverse effect.

In the rebounding economy, security rights should be a fitting antidote to individual business failures and cash misappropriations. Contractors and suppliers, regardless of tier, can benefit from security instruments like mechanics liens and bond claims. Mechanics lien claims are perhaps the original risk-insulating devices in the American construction industry.

Despite being more than 200 years old, these claims stand tall even today as the most effective weapon against a project’s financial risk.

Protect against subcontractor default

It will be extremely difficult to distinguish between those companies growing at a sustainable pace and those that are stretching themselves too thin. Guessing about or depending on a company’s previous track record is not reliable.

Instead, risk-shifting or risk-insulating practices can offset the risks posed by the other parties on a construction project.

Shifting financial risk in the construction contract

There is a constant financial risk shifting battle among property owners, GCs, subcontractors, and suppliers. Naturally, the financial risk associated with a construction project rests with the owner, and works its way down the contracting chain.

Shifting the risk away from one party to another begins with the contract, but the risk-shifting tug of war gets very complicated.

Current law straddles two public policy choices when interpreting any risk-shifting provision. Our country believes in the parties’ freedom to contract, empowering parties to agree to anything they want (provided it’s not against the law).

However, the U.S. also has a public policy interest in protecting those at the bottom of the contracting chain from those at the top. Mechanics lien and bond claim laws, prompt payment penalties, misappropriation of funds criminal statutes, and retainage restrictions are all examples of state governments stepping between contracting parties, determining that the financial risk of a project should be shouldered at the top of the chain, and taking steps to facilitate that result.

Property owners and GCs often craft questionable contract provisions in an attempt to circumvent this public policy. Pay-when-paid and pay-if-paid clauses are key examples of these provisions. The split in courts across the country about whether these provisions are valid risk-shifting clauses or mere “timing mechanisms” highlights the friction between these two competing interests.

In any event, the risk-shifting approach to utilize will depend on where a company falls in the contracting chain. When possible, those at the bottom should resist such risk shifting provisions as pay-when-paid clauses, pay-if-paid clauses, and even notice claim provisions. Those at the top of the chain should employ their attorneys to insert the risk shifting clauses with the best chance of surviving scrutiny (i.e., don’t get too greedy).

Reduce the risk of subcontractor default

The report from ENR’s 2013 Risk & Compliance Summit is still relevant in 2020: “The perception of risk depends on where you live on the payment chain.”

Perhaps obvious as well is that those at the top of the chain worry most about subcontractor defaults.

Property owners and GCs worry about subcontractor defaults, and even subcontractors live in fear over sub-subcontractor defaults. The risks associated with a rebounding economy only increase the importance of this threat.

The tools available to mitigate this risk are the same regardless of the economic climate: prequalify subcontractors, require performance and payment bonds, and attempt to “stay ahead” of the contractor.

Protecting your construction company in an economic rebound

It’s a sobering reality that every time a contractor or supplier steps onto a construction project, they are stepping onto a financial battlefield. The terms of the construction contract wrestle to shift the project’s risks. Payment and performance bonds are requested to insulate parties. Retainage is withheld on every payment down the chain, and parties manipulate pay applications to “stay ahead” of the other parties.

All the while, millions of dollars flow through numerous sets of hands, each hoping that this orchestra of financial chaos ends well. Mechanics lien and related security rights provide the arsenal needed in this financial risk battle.

Companies are apt to utilize these rights, which almost always require proactive action at the beginning of a contract and ongoing monitoring of each state’s specific requirements. Nevertheless, the difficulties are a small price to pay for the protections afforded by compliance.

Make smart credit decisions

Avoiding financial challenges requires assessing risk, which almost always boils down to making intelligent credit decisions. Signing a contract to furnish labor or materials to a project can impose a significant obligation upon a company, and the company owes that obligation to a customer. In construction, more than in any other industry, the quality and reliability of the customer is crucial.

While the quality and reliability of a customer may sometimes be unpredictable, it need not be secret. Many tools exist to help contractors and suppliers alike assess the risk of doing business with a potential customer, including credit checking and monitoring services, asset searches, and other services that perform business reviews and monitoring. Levelset’s Contractor Profiles, for example, provide valuable insight into a contractor’s payment performance, and their ability to avoid payment or project disputes.

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There’s no silver bullet method to evaluating businesses. What’s important is that companies evaluate a potential construction customer at the onset. Making smart credit decisions doesn’t stop with a pre-contract review. If it did, most business transactions wouldn’t take place, because it’s rare to get spotless and complete credit information on a potential customer.

Instead, making a smart credit decision means evaluating the risk of a customer, and then filling in the gaps of exposure with some risk-offsetting tools, including personal guarantees, joint check agreements, credit insurance, and Uniform Commercial Code (UCC) filings.

Again, there is no silver bullet here, but companies should understand and have at their disposal as many of these tools as possible.

At the end of the day, smart decisions about taking and securing business is what will separate the companies that thrive from the companies that fail.

Conclusion: Don’t become a statistic

Everyone in construction is excited about the potential of rebounding economy, and overall, it’s great news. While getting through the rebound may be fraught with danger, it’s unanimous that the light on the other side is bright.

Clearly, however, the rebound process carries unique financial risks for those in the construction industry. Understanding and preparing for these risks will help contractors avoid becoming a fatal statistic an economic rebound.


The General Contractor Refuses to Accept My Preliminary Notices. Now What??

Financial risk shifting is nothing new in construction. A collaborative approach results in more efficient projects and fewer headaches, but many companies prefer to play a game of “liability hot potato” while claiming they are “all about relationships.

Some of the traditional risk-shifters occur when a construction contract is first created and can include no lien clauses, pay when paid, and pay if paid clauses. (Though if you’ve been reading the Construction Payment Blog, you’ll know that these types of contract clauses have been limited over time.)

There’s another risk-dodging measure we’ve come across, too – a while back, a general contractor told us that when they’re starting up a new project, they inform the subs and other vendors on the project that they won’t do business with companies who send preliminary notices.

Wow! Is a general contractor refusing to accept a preliminary notice just a creative risk-shifting method (albeit a pretty harsh one)? Is refusing to accept a preliminary notice even legal? Not necessarily. Read on for more. Continue reading “The General Contractor Refuses to Accept My Preliminary Notices. Now What??”


General Contractor Asking You To Not Send Preliminary Notice? Is That Legal?

At the Construction Financial Management Association’s Annual Conference in Las Vegas, we encountered a very large general contracting outfit who has a lot of financial risk shifting procedures in place. They employ strict subcontractor prequalification requirements and dictate the contract terms to insulate their company from financial risk. While pushing more and more financial risk off their back and doing business completely on their own terms, they tout that they are “all about relationships.”

And when it comes to mechanics lien rights and exposure they have an interesting, but perhaps illegal, policy. They tell subcontractors and vendors that they don’t do business with companies who send preliminary notices.

Is this legal? And is the general contractor protecting themselves, or opening themselves up to more uncertain financial risk?

Is A GC’s Demand to Subcontractors To NOT Send Preliminary Notices Actually An Illegal “No Liens Clause?”

The mechanics lien and bond claim laws exist to protect subcontractors and suppliers against financial risk shifting practices by the top of chain parties, such as the general contractor, owners, and lenders. These laws are primarily in place because of the problematic position that lower tiered parties find themselves. The top of the chain dictates the terms of the contract and controls the flow of cash. Liens and security rights are a legal counter balance to this reality.

Obviously, the top of the contracting chain doesn’t like liens and security rights very much. They started installing “no lien clauses” in their contracts (Where You Cannot Waive Lien Rights Before Payment). They employ contingent payment provisions like pay-when-paid and pay-if-paid clauses, and a number of other financial risk shifting mechanisms.

The general contractor uses the power of its position as business provider to influence subcontractors into “giving up” their lien rights by electing to not send a preliminary notice. I ask, however, isn’t this the same thing as including an illegal “No Liens Clause” in the subcontract? Legislatures, understanding the nature and purpose of the lien protections, continue to pass law after law to nullify these “top of the chain” practices. They invalidate pay if paid clauses as unenforceable, and they invalidate no lien clauses as void and unenforceable.

As this referenced general contractor’s practice indicates, however, creativity is used to brainstorm additional ways to circumvent a subcontractor’s mechanics lien rights. In this example, the general contractor uses the power of its position as business provider to influence subcontractors into “giving up” their lien rights by electing to not send a preliminary notice.

I ask, however, isn’t this the same thing as including a “No Liens Clause” in the subcontract?

A “No Liens Clause”  is a provision in a contract requiring a subcontractor to waive their lien rights before they receive payment.  A policy to not do business with subcontractors who send preliminary notices is simply the same thing, just without an accompanying contract provision.  It is a requirement that subcontractors waive their lien rights before they receive payment.

General Contractor / Subcontractor Relationship Are Abusive When Lien Rights Are Attacked

Everyone has heard the saying “who you are speaks so loudly, I can’t hear what you’re saying.”  This is a relevant phrase when thinking about the definition of “relationship” in the context of the construction industry, and specifically the business relationships between general contractors and subcontractors.

At the CFMA conference, I attend a “Prequalification” panel and they commented repeatedly about how important “relationships” are in selecting and pre-qualifying subcontractors. However, when you peel back the onion on these companies and their policies, what they are doing is speaking pretty loudly. They require joint checks, they flag subcontractors when they call asking for payment after waiting 60 days post-billing, they demand customers not send preliminary notices, and they stuff their contract with contingent payment clauses and other financial risk shifting clauses.

When the subcontractors are stripped of their lien rights, this leaves those subcontractors naked and abused in the event of a problem. General contractors who don’t care about this, don’t care about their subcontractors. General contractors scream that relationships are important, but really, it’s relationships on their terms.  It’s very easy, from their perspective, to have a quality relationship with the subcontractor on such terms. In reality, however, the subcontractor is likely feeling a bit abused. They accommodate because of the general contractor’s influence and contracting power.

Notwithstanding the legality of demanding subcontractors give up their lien rights…one should wonder what type of relationships can be build when such a demand is made.

General contractors respond to this type of talk that they “pay their subs fairly,” and therefore, they don’t need to be regulated by security rights.  However, even the most well-meaning general contractors are going to encounter problems, and these problems are going to affect their subcontractors. When the subcontractors are stripped of their lien rights, this leaves those subcontractors naked and abused in the event of a problem. General contractors who don’t care about this, don’t care about their subcontractors.

A lot can go wrong with projects. Sometimes, it’s the general contractor’s fault, sometimes it’s a subcontractor’s fault, and sometimes it’s everyone’s or no one’s fault. If a subcontractor was forced to abandon its lien rights and the project has problems, that subcontractor is going to be without any remedy whatsoever, all because the general contractor selfishly wanted to insulate itself from the risk of non-payment.

The general contractor didn’t trust the subcontractor, and so it demanded that the subcontractor appear on the project on its complete terms. Unprotected and vulnerable.

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General Contractor May Have More Risk Than It Thinks When It Suffocates Lien Rights

If I’m the attorney representing a subcontractor who ran into problems with this unnamed general contractor, I’m going to lick my chops.

The Lien May Get Filed Anyway…And The GC, Owner, and Lender Didn’t See It Coming

The first thing I’m going to do is file a mechanics lien.  Yes, the subcontractor may have technically waived its rights by not sending preliminary notice, but I’m going to file the lien and claim that the practice of refusing preliminary notices is against public policy, and accordingly, exempts the subcontractor from the preliminary notice requirement.

The problem with this argument is that the owner and lender would be adversely affected by the general contractor’s fraudulent or illegal policy, but those problems will be tempered by the relationship between the general contractor and these other parties (i.e. the lenders and owners). Depending on the unity of that relationship, the preliminary notice exception argument would get stronger.

Accordingly, while the general contractor’s policy is an attempt to avoid their mechanics lien exposure, it may turn out that they do not avoid the exposure at all. To the contrary, they are going to be liened out of left field, without a preliminary notice being provided. The lender and the owner may or may not know about the general contractor’s practice, but unfortunately, they are going to be negatively impacted by it.

The GC Will Be Sued For Unfair Trade Practices And Fraud

The second thing I’m going to do is sue the general contractor for violating the law in requiring that the subcontractor void and give away their mechanics lien rights in contrast to the law’s prohibition against the same.  Of course, I understand why the general contractor selfishly wants this policy. However, the policy is illegal.  It is in explicit violation of the mechanics lien laws and its long-standing legislative purposes.

The suit will seek damages associated with the potential loss of lien rights.  But furthermore, it will seek damages under the state and possibly federal Unfair Trade Practices Act and similar provisions.

Conclusion

Demanding that subcontractors give up their lien rights by electing to not send a preliminary notice is a bad, bad policy employed by general contractors. It is an abuse of their position and it’s a violation of most states’ laws.  The general contractors are putting themselves at risk by embracing a policy like this, but more importantly for subcontractors, this is a clear indication of a general contractor who values abusive relationships.

When the general contractor says they care about “relationships” and that you don’t need lien rights because “they pay their subs fairly,” look right though this.  Prequalify them. They are abusers, and they should be avoided.


Is Textura’s Business Model At A Dead End?

On Monday, Textura Corp. (TXTR) reported that its largest shareholder, Northwater Capital, was “changing its role from providing venture support to one of activist,” because the investors believed that the company needed to pursue strategic alternatives. According to the letter from Northwater Capital, “three interrelated factors…should influence Textura’s strategy…the anticipated growth, the associated risks, and its cost of capital.”

In defining these three factors, Northwestern Capital identified two specific “hurdles” confronting the company. First, the speed by which the “field of large scale systems” or “mega-players” are moving. Second, the fact that Textura is stuck in the cyclical field of commercial construction and unable to get out and expand outside this field.

In other words, according to their biggest investor, Textura is at a dead-end.

Is Textura’s Business Model Creating Their Own Hurdles?

The Northwater Capital letter states that Textura used an “unfamiliar business model” to make “great strides in ‘automating an industry.” The fact remains, however, that Textura has not “automated an industry.” Northwater Capital clearly states in its letter that the “addressable market within the construction industry is very much larger than that currently captured”. One of Textura’s primary hurdles is that appears unable to expand throughout the construction industry, and instead has limited itself to commercial construction by virtue of its business model. Even more significantly, and what Northwestern Capital doesn’t say, is that the company is stuck in even a smaller niche: that of large commercial construction projects.

Furthermore, while Textura’s largest investor brags that the platform has “network effects,” they don’t dig into Citron Research’s warning about those “network effects;” namely the rate of “subcontractor churn,” and how Textura’s business model necessarily dis-incentivizes subcontractor buy-in. Read the Citron Research Reports on Textura here: Wolf of Wall Street and The Fraud at Textura.

While the Northwater letter outlined some true and significant hurdles, the question we have here is whether Textura’s real problem is actually it’s entire business model.

Part 1: Is It Too Hard For Subcontractors To Like Textura (Even A Little)?

For a company to have “network effects,” the company must provide a product that its users like so that there is substantial use throughout the entire network. Textura has a few hundred general contractors using its CPM application, but a few hundred thousand subcontractors users have passed through the application. This much larger segment of the industry is where the proposed “network effect” would exist, but there is some question as to whether subcontractors like Textura at all.

As any subcontractor knows, Textura’s business model is to sell the product to general contractors and then force adoption (and payment) by all of the subcontractors. Subcontractors historically aren’t great fans of this business model. See, for example, a 2012 letter from the American Subcontractor Association (ASA) president about subcontractor “gripes” about the solution. More recently, the ASA wrote an examination of the “Construction Payment Management” system’s terms and conditions, concluding that:

  1. Textura’s CPM “allows general contractors to be unduly rigid in the processing of payments”
  2. The Textura CPM “user experience is often than the generals blame the system and use it to delay issuing payments”
  3. “Subcontractors have no leverage to negotiate the Textura terms and conditions;” and
  4. Since Textura CPM provides “no protections for subcontractors, subcontractors must be vigilant and persistent in negotiating with general contractors the terms of use of that system.”

Any subcontractor distaste for the Textura CPM shouldn’t come as too great of a surprise to the company and its shareholders. In fact, one of its shareholders – Goudy Park Capital – completely marginalized the importance of subcontractors to the company in this quote:

If a subcontractor is unhappy, the GC will just go to the next subcontractor down the line.

Textura’s platform is sold to general contractors, property owners, and lenders, and then subcontractors are forced to use the tool. In selling the platform to these parties, Textura must necessarily promote that it helps those parties mitigate their financial risks and legal exposures. The trouble is that this doesn’t help the subcontractor end users. To the contrary, because of common financial risk shifting tactics, Textura use likely hurts subcontractors.

Textura’s largest shareholder mentions network effects, and is seemingly is not pleased with the speed by which Textura’s “network effects” are taking hold in the market, but does not swim upstream to inquire why that is. It seems that Textura’s business model, the attempt to position itself as the go-to platform for the industry’s largest GCs, arbitrarily (but necessarily) limited itself to a tiny segment of the addressable market in the construction industry and positioned itself as an adversary to the remaining larger portion.

Textura is aware of its image and use problem with subcontractors, and is trying to get subcontractors on board. They put out a self-serving press release every few months that their application is the “choice of subcontractors,” in California, Georgia, and Texas for example. They pay to be a platinum sponsor of the American Subcontractor Association, and more.

Does the strategic problem actually reside within Textura’s business model? Is the Textura CPM business model unfair and abrasive to subcontractors? Maybe it works when Textura sells to huge, powerful, and heavy-handed general contractors, on big commercial construction projects…but is this exactly why it doesn’t scale into other parts of the industry, and potentially to other industries, as well?

Part 2: Do Big Commercial Projects Uniquely Enable Textura’s Solution In Way That Doesn’t Apply To Other Industry Projects, Or Other Industries?

While the potential expansion of Textura’s model to other industries is a nice story for the investors, the reality is that the “addressable market within the construction industry is very much larger than that currently captured” by Textura. This may be directly related to the way in which leverage is exerted on large commercial construction projects – which is not necessarily mirrored in other construction segments or in other industries.

When Textura announces that Turner Construction will use it’s CPM solution across all of it’s projects, it’s not difficult to see how this deal was struck. Turner Construction has a lot of leverage with its pool of subcontractors because it controls a high volume of commercial projects, and it has a large number of subcontractors in line waiting to bid on that work. Indeed, as noted above by a Textura investor, “[i]f a subcontractor is unhappy”, Turner Construction can “just go to the next subcontractor down the line”.

The relationships between smaller general contractors and its subcontractors, however, are more nuanced. Smaller commercial projects, residential projects, and other construction projects are performed by these smaller players. These smaller players lack both the desire and the necessary leverage to force a payment management solution like CPM on their associated subs. Therefore, as Northwater Capital explains, the market is much, much larger than that which Textura has been able to capture. Similarly, in alternate potential verticals, there may not be the appropriate leverage held by few top-of-the-food-chain parties to allow this business model to work. Because of this, “Textura is not in a position yet to diversify its industry exposure” outside the field of commercial construction.

It’s hard to see how Textura will ever make significant gains into the large portion of the construction industry that remains inaccessible and untapped so long as the prevailing view is that Textura is adverse to subcontractors. And then, it’s hard to see how Textura can change its business model to embrace subcontractors without alienating its mega-player general contractors, lenders, and owners.

Everyone Benefits From A Fair Construction Payment Process

There is nothing inherently wrong or unfair about the construction industry’s payment processes. However, the process is riddled with problems. As explored in a great ENR piece by Richard Korman, the Perception of Payment Risks Differs Depending On One’s Place on the Payment Flow Chart. Those at the top (GCs, owners, lenders) work to “stay ahead” of the subcontractors. Those at the bottom (subcontractors) face huge working capital challenges and are victims of payment abuses.

Textura’s CPM business model appears to be weighted very heavily in favor of those at the top of the chain, and in helping those parties “stay ahead” of subcontractors. This takes an already troubling industry problem for subcontractors and makes it worse. This is best explained by the American Subcontractor Association article in their recent Contractor’s Compass titled ASA Attorneys’ Council Examines Terms and Conditions of Textura’s Construction Payment Management System:

However, the system allows general contractors to be unduly rigid in the processing of payments, and user experience is often that the generals blame the system and use it to delay issuing payments, when Textura allows general contractors flexibility in setting the parameters for acceptable payment documentation. When a general contractor blames a system requirement, essentially the general contract is saying “we set up the system that way, and we are not willing to change it.”

Precisely because subcontractors can be at the wrong end of leverage in the payments process, industry participants have spent decades trying to insulate themselves from those problems. The legislatures created mechanics lien laws to ensure subcontractors are paid. General contractors combatted with contingent payment clauses and lien waiver contracts to push the risk of non-payment off their shoulders. And on and on.

What if the best way to insulate against problems and risk was just a commitment to fairness?

There is a way for lien waivers and payments to get exchanged technologically, efficiently, and most importantly, fairly, without one party exerting unfair leverage over the other. Just as the general supply chain marketplace is starting to see the benefits to fair and fast payment with initiatives like SupplierPay, the construction industry needs an ambitious and transparent commitment to fair and fast payments.


Obama’s SupplierPay Fails The Construction Industry

President Obama, along with 26 enterprises, this week announced the creation of SupplierPay, a “partnership with the private sector that will strengthen America’s small businesses by increasing their working capital.”

The SupplierPay program is a step in the right direction to bridge the working capital divide between the business haves and the have-nots but does nothing to very little for the construction industry’s massive financial risk and payment problems.

Construction financial managers (CFMs) are well-served to understand the program and the working capital trends across America, as the SupplierPay and QuickPay initiatives may just foreshadow the construction industry’s financial future.

The Working Capital Disconnect & Supply Chain Finance Theories

The below TED talk was given by Ami Kassar, a small business advocate and loan broker.  The TED talk is 7 minutes long and well worth watching to get big picture insight into the nation’s working capital conundrum.

Kassar’s insightful point is nicely summed up in his recent Wall Street Journal column “Let’s Put Obama’s SupplierPay on Steroids:”

Big companies can typically borrow money at 2% or 3% interest while in our loan brokerage we find that the small suppliers are often forced into expensive factoring agreements with annualized percentage rates that average 24%. And yet historically, big companies have always taken their time to pay their small-business clients. This creates a vicious cycle, where the smaller companies are placed on high-interest treadmills. And sometimes their big suppliers change the terms, often without warning.

There is a healthy debate about how to solve this working capital challenge.

Kassar’s (and apparently Obama’s) view is the Utopian solution which asks the deep-pocket buyers to see the big picture of supply chain health and pledge to pay its suppliers faster. This is the opposite of what happened in the marketplace recently, which saw bigger companies stretching small businesses by extending payment terms and pocketing the cash float. It’s hard to see how the pledging companies are going to sustain this fast-payment practice after the good PR wears down or the economy takes any negative shifts.

A close-relative of the Utopian solution is the capitalist solution, which employs a practice known as “reverse factoring” or “dynamic discounting.”  A lot of exciting companies (Taulia, Ariba)  are leveraging web-based technology in this area and enabling small businesses to get cheaper access to capital by capitalizing on the ancient supplier practice “early payment discounts.” The Utopian promoters dissent to the capitalist solution because they see it as just another way for larger corporations to leverage their position and to make more money (i.e. on interest) to do something they should be doing anyway (i.e. paying their suppliers!).

Sunguard Financial Systems wrote a pithy and interesting post that underscores a problem with both of these solutions: reality! Rob Jacobson reminds all the optimists that the lowest hanging fruit to speed up working capital may not be forcing faster payment terms but in improving the method of payment. In Obama’s SupplierPay Program v. U.S. B2B Payments Reality, Jacobson reports that the volume of paper check payments is unnecessarily high, and that this is putting billions of dollars of working capital in USPS trucks.

Working Capital Problems In Construction Industry Present A Complicated Paradox

Construction financial managers know that working capital management is different in the construction industry.  The industry’s complexity is fertile ground to grow nuances in how services and materials get billed and paid. The consequence of this is the creation of a working capital landscape that is a bit paradoxical to standard supplier-buyer models.

Complicated Invoicing Procedures

The first construction industry complication is the invoicing procedures.  A construction project may have 100-200 different parties participating, and these parties come and go on the project in a complicated orchestration of scheduling and logistics. The parties are also individual businesses of all shapes and sizes — each uses a different software platform to control their operations and they each employ a variety of invoicing procedures.

Many have attempted to standardize the invoicing process. The establishment of contract standards (i.e. AIA, ConsensusDocs, etc.), for examples, aims to establish an invoicing or “application for payment” standard for the entire project within the contract documents. The problems with this approach is that subcontractors and suppliers must juggle multiple “standards” across their portfolio of projects, and further, the contract requirements can only affect those under contract and have a difficult time traveling down the chain to the lower-tiered subs and suppliers.

Even if a huge general contractor came out to support the SupplierPay program and take the “pledge,” it would have only limited impact, because there is so much uncertainty in the construction industry about when a payment is even due.

In addition to the mere presence of multiple parties and standards, the invoicing process itself is subject to nuance. Material suppliers will issue traditional suppler-buyer invoices for materials that are furnished on an open account. Subcontractors, however, will invoice through “progress payment applications,” which frequently has the material supplier’s invoices embedded within them.  All of these payment requests must travel across a high number of eyeballs and prejudices before they are approved (or disapproved) and money starts to flow (or doesn’t).

Even if a huge general contractor came out to support the SupplierPay program and take the “pledge,” it would have only limited impact, because there is so much uncertainty in the construction industry about when a payment is even due. This problem is explained nicely by The New York Times article about a related Obama program — QuickPay — which requires the federal government to pay suppliers and subcontractors within 15 days on federal projects. Yes, even construction projects.

In the article — For Contractors, How Quick is Obama’s QuickPay? — the interviewees and author review the requirement that all contractor payments be made  within 15 days, but wonder “within 15 days of when?”

This is a huge problem with any payment pledges. After all, the states and federal government almost universally already have prompt payment laws that require payment within 10 or 15 days…yet, the industry is still riddled with payment problems. Then again, in any critique of such payment pledges, one must consider the NYT article’s conclusion: “Let’s not make the perfect the enemy of the good.”

Big Companies and Small Companies Are All Mixed Up on Construction Projects

The construction industry may just be a riddle wrapped in a mystery inside an enigma. Traditionally, the supply chain sees a large well-funded buyer making purchases from a small business supplier. Apple, to take one of the 26 companies who signed onto SupplierPay, is well funded and has easy access to capital, and they purchase components, parts, and supplies from a variety of companies who are smaller than them.

This interplay between big and small companies gets all mixed up on a construction project.

A huge company like Ferguson or W.W. Grainger oftentimes supplies materials to a small business contractor. In such a case, the access to capital is cheaper for the supplier-seller than the buyer-subcontractor. To complicate things further, the ultimate buyer – the general contractor and/or developer – is hiring and buying those materials from the small business contractor, and this ultimate buyer/contractor is also typically larger than the subcontractor, with more access to capital.

The middle guy in this typical scenario – the subcontractor – is squeezed for capital on both ends. The expectation is that the subcontractor must “float the job,” and this expectation is so perverse in the industry that prequalification practices commonly require subcontractors to have a balance sheet proving that they can “float” everyone else’s capital.  This despite the fact that they have the least and most expensive access to capital.

Construction Payments Are Corrupted By Payment Terms and Conditions That Are Easy To Manipulate

In the traditional buyer/seller arrangement, there are simple payment terms.  One party buys something from the other and the terms of payment are 15 days from invoicing.  As above introduced, even in this simple example, there are some issues as to when exactly the 15 days start to count, as most companies employ some procedure to accept an invoice. Nevertheless, the process here is explainable.

The construction industry, however, is corrupted by complex payment terms.

Notwithstanding the fact that the provisions are oftentimes void and against public policy, “pay when paid” and “pay if paid” provisions are embedded in nearly every construction contract across America. These provisions add a whole new dimension to the complication of figuring out when a payment is due for the purposes of distinguishing between a slow pay and a quick pay. Having someone in the construction industry agree to a SupplierPay-type pledge is likely to do very little. Prompt payment laws already require payment within 10 or 15 days…the problem is that no one knows from when to count.

Is SupplierPay Meaningless to the Construction Industry?

Does Obama’s SupplierPay means anything to the construction industry?  The answer, unfortunately, appears to be no. 

Absent from the 26 companies initiatively joining the pledge, are any meaningful construction industry players making any pledge that is meaningful to the payment flow on construction projects. Textura and Westinghouse Electric Company are both in the construction industry stratosphere, but their participation in SupplierPay simply means they are pledging to pay their suppliers faster, which will virtually never touch the payment flow on a construction project.

Further, the pledge to pay suppliers within 15 days cannot possibly be any stronger than the layers and layers of laws that require construction industry participants to make prompt payment to their subcontractors and suppliers.  The unfortunate conclusion is that something more is required.

Financial Risk and Payment in the Construction Industry is a Huge Problem

It is a difficult job to find a general contractor who doesn’t go around the industry touting its “relationships” with their subcontractors, and who isn’t publicly cheering for the “success” of their subcontractors. The often-touted relationship, however, resembles those where the police often get called for domestic disturbances. The subcontractors must open their finances for the GC to see that they are solvent enough to float the project, and must compromise around every corner to maintain the “relationship” and continue getting work.

The topic of financial risk shifting is a recurring one here on the Construction Financial Journal, and even more importantly, within the industry itself.

Financial risk is an inherent characteristic of every construction project, and the various participants are constantly shoveling the risk off themselves and onto others. When top and bottom of the chain parties get together to discuss risk, they simply point their fingers at one another with blame, and attach themselves to the idea that they shouldn’t be the one to shoulder the risk. We saw this recently in the ENR Risk Summit, as general contractors complained about subcontractor default and subcontractors complained about payment abuse, leading ENR to publish a summary article proclaiming that “Perception of Risk Depends on Where You Are in the Payment Chain.”

Can Supply Chain Financing Work For The Construction Industry?

It’s clear that the cash flow situation in the construction industry presents unique challenges. The SupplierPay program and supply chain financing principles assume that the only working capital divide that needs a bridge is the timing of payment. The construction industry, however, is challenged by an undercurrent of financial risk management.

In other words, the problem is greater than the simple timing of payment. The problem is whether the payment is coming at all.

The problem with SupplierPay and supply chain financing initiatives for the construction industry is demonstrated nicely by Prompt Payment Laws. Every state has a prompt payment law, and the federal government has both a prompt pay law and a QuickPay program requiring fast payment to federal contractors. But these rules do next to nothing for the industry’s working capital problem. These initiatives are riddled with disputes about when the payment clock starts to tick, the cost to litigate these questions, and the ignorance about payment rights which makes actual usage of the laws prohibitive.

Maybe A Pledge Could Work…But Can The Industry Trust General Contractors and Developers?

It’s hard to imagine that general contractors, developers, sureties, or anyone at the top of the construction project payment chain would pledge to pay companies faster at the expense of their own financial risk exposure. No one is going to agree to make payments before a pay-when-paid or pay-if-paid provision requires payment or without all the logistics required to ensure everyone in the payment chain is being satisfied. The payment application approval and payment process is too complex.

But maybe…just maybe…a real, sincere pledge from the general contractor could help?

While optimists may get excited, a glance across the pond to the UK Construction Market may be revealing.  There, Balfour Beatty has started an “early payment discounting” push, enabling suppliers and subcontractors to get early access to capital through reverse-factoring theories.  The article Balfour Beatty in ‘pay for early payment’ pilot contains a comment that offers a very interesting perspective:

“So we nearly got rid of pay when paid and have replaced it with pay to get paid. What will the finance whizz kids think up next?”

This is certainly a compelling perspective, and likely the perspective that subcontractors and suppliers would take if the early payment concepts migrate to the United States (i.e. they are inevitable, by the way).  Some subcontractors would argue that general contractors are already requiring them to “pay to get paid” by mandating the use of Textura to manage the payment process.  See:  Gripes and Complains by American Subcontractor Association Members about Textura’s Costs and Mandate of Usage.

Conclusion

The construction industry is one of the nation’s largest industries, and in the construction industry, financial risk is a zero sum game.  Someone is going to have it.  Right now, it’s on the shoulders of America’s small businesses, and Obama’s SupplierPay doesn’t give this fact any hope.


Additional Insured Endorsements & How They Work in Construction

An insurance policy rarely meets every contractor’s needs out of the box. Fortunately, endorsements offer one way to customize coverage. One of the most common endorsements you’ll likely encounter involves additional insured (AI) parties. In short, an additional insured is typically another business entity or person who can be added to your business policy, securing the same liability protection that you do. While it may sound unusual, adding additional insureds is common and extends benefits both to you as a policyholder – and the party being named on the policy. In this article, we’ll explain additional insured endorsements, and how they work in construction. 

Further reading: 9 Common Types of Construction Insurance Policies

What is an additional insured?

An additional insured agreement allows a policyholder to extend their business insurance coverage to a specific third party. Subcontractors, for instance, will benefit from some of the same coverages a general contractor realizes. However, under most circumstances a third party’s coverage will be more limited for an AI than it will be for the GC or policyholder. 

Additional insured endorsements have recently drawn more attention in the construction industry. Among a number of other issues, insurance risk shifting is a concern for carriers. The goal of an AI, therefore, is to specifically answer the question, “Who is insured by the policy?”

A construction business has many business relationships: vendors, suppliers, and subcontractors, etc. – all of which operate differently. These parties may have an interest in a project you’re taking on, so an additional insured endorsement helps get everyone on the same page with respect to insurance coverage. 

There is typically no cost to name an additional insured, but some insurance companies may charge a nominal fee to amend the existing policy.  

Additional insured, policyholder, certificate holder: What’s the difference?

There are several related terms that are commonly confused in insurance policies and construction contracts. Here’s a quick overview: 

  • A policyholder is the entity that purchases the business insurance policy. Also referred to as a named insured, all policy coverages, exclusions, and conditions generally apply to the policyholder. The policyholder will also have certain duties to perform if an insurance claim is incurred and reported.   
  • An additional insured is a separate party that may be added to another party’s business insurance policy. The AI benefits from some or all of the liability coverage extended to the policyholder. AI endorsements are often required as part of the construction contract. 
  • A certificate holder is a party that requires proof that a contractor meets the insurance requirements to perform work as defined in the contract. A certificate of insurance can be obtained through an insurance agent or broker and is then submitted to the party that requested the proof of insurance. 
  • An additional interest is a party that has a financial interest in the project being insured, but doesn’t need coverage extended to them. This may include a lender or financial institution. They are notified about the policy when changes are made. It’s also called a “party of interest” or “interested party.”   

When to use additional insured endorsements

As the policyholder, you can add an additional insured for any purpose necessary. However, most of the time project owners want some additional protections by being named as an AI. On the other hand, a general contractor may hire a plumber and ask to be named as additional insured on their liability policy. 

The most common way to identify when a party needs to be added as an additional insured is to review all contracts with third parties and check the sections detailing insurance requirements. Typically, the need to obtain status as an additional insured will be included along with other specifications of each insurance coverage.

A general best practice is typically that any subcontractor working on behalf of a contractor should also name the contractor as an additional insured in their liability policies. In addition, any other additional insured needs should be viewed as part of the company’s risk transfer program. 

Since most all stakeholders carry business insurance, you might wonder what an additional insured is meant to accomplish?  As a contractor, you probably can think of many things that could go wrong on a job. Though not common, large and complex claims do occur. 

Additional insured endorsements mean more insurance coverage for contractors, owners, or investors — and that security helps everyone involved do their jobs with peace of mind. As a contractor, you can get protection from an additional insured endorsement on a subcontractor’s policy if the sub’s actions contribute to an injury or accident. 

What does additional insured cover?

An ordinary insurance package for a contractor contains two main components:  

  • Property insurance protects physical assets that you own
  • Liability insurance protects you from the cost of legal action and possible jury awards from injuries or reputational harm to a third party 

Additional insureds are typically added to a general liability policy, since a subcontractor doesn’t have an interest in your business property. The coverage may extend to an additional insured in part or in total. For example, an AI endorsement added to a $2 million contractor’s liability policy may only offer $1 million in coverage to a subcontractor named as additional insured. 

Common additional insured endorsements for contractors

In light of the current legal environment, construction or repair contracts will require the naming of additional insureds. Broad endorsements can extend coverage to parties the carrier or policyholder had not anticipated. These endorsements call for specific language and a review of the entity being added. Also, many different kinds of AIs have been created, limiting how an entity or individual is added or what coverage is extended. 

Some of the more common endorsements are as follows: 

  1. Additional insured coverage for ongoing operations: If a plumber’s error causes water damage to structures on a worksite, the damage is considered to be part of “ongoing operations” and therefore covered under the liability coverage. The named insured would have to be found liable in some capacity in this instance. 
  2. Additional insured’s implied liability: If we use the above example of water damage that occurs years in the future, the only difference is that the subcontractor or additional insured is found liable because of the action’s of the named insured. Under these circumstances, completed operations insurance needs to be maintained by the contractor after jobs are finished. 
  3. Blanket additional insured endorsement: This offers additional insureds the same coverage as ongoing operations described in the first example. With a blanket endorsement, however, a general contractor or subcontractor does not need to be individually scheduled as an additional insured each time it works with the named insured. 
  4. Blanket completed operations endorsement: This endorsement also works on a blanket basis as explained above, but claims incurred will be covered even after the project is completed. 

Using a wrap-up to extend coverage

Wrap-up insurance policies, like OCIPs and CCIPs, have become a common way to extend liability coverage to everyone working on a construction project. Also simply called “wraps,” these policies can reduce or eliminate the need for additional insured endorsements. 

A wrap-up is often created with “liability-only” coverage, but the policy is sometimes written to include workers compensation insurance in what is known as a “bi-line” policy. Wraps can remove uncertainty around the need to name contractors as additional insureds, since they automatically provide coverage to all contractors and subs on the project. 

Your bottom line

Understanding the mechanics of additional insured endorsements will give you some confidence with contracts and negotiations. With respect to premium payments, it’s money well-spent when it comes to peace of mind. On a grander scale, knowing how and when to extend liability coverage to additional parties can help preserve your bottom line.


How To Remove a Lien

If you have a lien on your property or a project that you’re managing, you’re probably feeling the pressure. Financing could be getting difficult. The proposed sale you had planned might be falling through. Or, the project owner might be breathing down your neck. Either way, you’re wondering about how to remove a lien.

You’re not alone. Most general contractors and property owners search for answers when they find themselves under the weight of a lien. After all, mechanics liens are very effective tools and they can have serious consequences, so it’s best to be proactive about resolving the situation and getting the lien removed.

First thing’s first: What is a mechanics lien?

If this is your first experience with a mechanics lien, you might not fully understand what they are and how they work. There are a lot of thorough explanations you can read through, but this article will approach it in simple terms.

A mechanics lien is a legal claim placed on a property by someone supplying labor or materials who has not been paid in full for their effort.

For example: If Joe’s Painting gives your barn a fresh coat, and you stiff him for any amount of money, he can file a lien against your property. Likewise, if you hire Mike’s General Contracting to manage the job and Mike hires Joe’s Painting, but Mike doesn’t pay Joe, Joe can file a lien against your property. 

And, the lien attaches to the property, not the project owner. This can make the property harder to sell, make lining up financing or refinancing the property more difficult, or even cause issues when rolling from a construction loan to a conventional mortgage. If you don’t pay the lien filer the indebted money, they can foreclose on the lien and force the sale of the property.

To learn more about mechanics liens and how they work, click here.

Why you might have a lien on your property

The core reason for a lien is someone didn’t get paid for their work on a project. But there are a few reasons why this could happen, and how you approach removing the lien might depend on why it’s there in the first place.

You didn’t pay the contractor

When you hire a contractor of any type to undertake a construction project on your property, you’re agreeing to pay them for their work. If you’ve chosen not to pay them for any reason, they have the right to file a lien on the property. It doesn’t matter if you didn’t pay them because the work was shoddy or because you can’t find financing, filing a lien is a legal right in all 50 states.

Learn moreLien Rights: How Contractors Earn & Protect the Right of Lien

The GC didn’t pay a subcontractor or supplier

There are lots of moving parts on a project. Even smaller jobs might include four or five subcontractors or trades that need to come in for one reason or another. Hiring these subs is the job of the general contractor, and so is paying them. 

If the GC decides not to pay a sub or supplier, they can flex their muscles and file a lien against the property. And get this: It doesn’t matter if you paid the general contractor already. If that lower tier contract participant isn’t made whole, they have the right to file a lien.

No one knew the subcontractor or supplier existed

In a perfect world, everyone appreciates and respects everyone on a project. The owner pays the GC and the GC turns around and pays all the subcontractors and suppliers. But, a few months later a notice of intent to lien shows up. How is that possible?

It’s not unheard of for a subcontractor to hire their own subs without the general contractor or project owner even knowing. They assume the crew performing the work are employees of the sub. If the project owner and GC don’t know that person exists, how or why would they cut them a check?

How to remove a lien

There are only a few ways to remove a mechanics lien, and unfortunately, there is no secret recipe or cheat code you can punch in to skip the level. Most likely, you’ll have to utilize one of the following methods of how to remove a lien on your property or a project you’re managing. 

Dispute the lien

One way to resolve a lien issue is to dispute it right away. Many states allow project owners and their attorneys to file “preliminary objections” to the lien claim with the court. The court will take a look at the circumstances around the lien and make a decision about its validity. If the court’s decision is in the property owner’s favor, the lien will be removed.

This approach is most effective when you’re sure a lien is invalid or you’re certain that the contractor did not preserve their lien rights correctly. Reasons for not preserving their lien rights could include not carrying the proper license or registration, filing the lien late, not sending preliminary notice, and many more. It’s important to understand your state’s mechanics lien laws.

Force them to foreclose sooner

Another approach that a project owner or GC could take is forcing the lien filer to foreclose sooner. In some states, owners can send a Notice to Foreclose which gives the contractor much less time than typical to foreclose on the lien.

While forcing their hand might be risky, here’s what can happen:

  • The contractor never intended to hire a lawyer or foreclose on the lien, so the window to take action will come and go. 
  • The contractor is unable to get their act together within the 30 days, hire a lawyer, and get the case to court.
  • The contractor is able to get to court, but their case isn’t strong enough, and the decision goes to the project owner.

It’s entirely possible that the contractor will win the suit, so employ this tactic at your own risk. But, again, if you’re sure that the lien is invalid, you can present your case in front of the court and let them make the decision. If you win or the contractor can’t get their case together in time, the lien will be removed.

Learn moreConstruction Payment: What Is a Notice of Intent to Foreclose?

Let it run out

In some situations (particularly cases of extortionary lien filings), the lien filer never had the intention to take you to court. They filed a lien as a scare tactic to squeeze you for more money. After all, hearing that your house can be foreclosed upon for $2,000 sounds scary. 

But understand this: All 50 states have a deadline to enforce a mechanics lien (though they do vary). In some states, the contractor can extend the initial deadline, but that deadline represents the end of the lien. If the contractor doesn’t begin enforcing the lien by the end of the given window, the lien is removed. 

If you have the time, patience, and confidence that a contractor is taking advantage of you, you can wait and let the lien run out.

Pay the contractor

This might not be your favorite answer, and it’s not always the right one, but you can remove a lien by paying the contractor for the agreed upon amount. You can even settle for a lesser amount if they’re willing to work with you. And paying the contractor is the fastest way to remove a lien.

But beware that double payment is a real thing. Double payment is when a property owner pays the GC the appropriate amount of money to cover the pay apps, but the GC doesn’t make the payment, and the owner pays the subcontractor themselves to avoid or remove a lien. In many states, the project owner can make a claim against the GC to recover the additional payment, but the claim is only good if the GC has the money to pay it back.

See the danger?

Get the contractor paid

This method of removing a lien can be difficult because it relies on compelling someone to do the right thing, but you can get a lien removed by getting the contractor paid. 

If you paid the general contractor but the GC is holding the cash, you might be able to put some pressure on them to do the right thing and pay the subs. Unfortunately, financial leverage can be tricky as they can simply turn around and file a lien on your property as well. But, you can leverage future projects, announce shady business practices on social media, and give them a poor rating on their contractor payment profile

With enough heat, they might feel compelled to do the right thing and pay the lien filer so the lien comes off the property.

Bond off the lien

If you want to remove a valid lien from a property but you aren’t able to make good on the payment, there is another option: Bonding off the lien.

When a contractor “bonds off” a lien, they’re shifting the claim to a surety. That can be good news for the lien filer as the surety is almost sure to pay the bond claim amount. That doesn’t absolve the property owner or contractor from the lien, however. They’ll still have to pay the bonded amount back, and, more than likely, a bit of interest.

Learn more Bonding Off: Mechanics Lien Release Bonds in Construction

How to avoid mechanics liens

Mechanics liens are extremely effective tools so they can be very intimidating or frustrating to deal with. Before even figuring out how to remove a lien, it’s best to avoid them in the first place — and the following are a few tips on how to do that.

Prequalify your contractors and subs

One of the best ways to avoid mechanics liens on a project you own or are managing is to prequalify everyone on the job. This includes the GC, the subs, and the suppliers, and here’s a step-by-step guide on how to do it:

If you can get a good look at how a contractor or sub treats its subs and suppliers, you’ll be able to choose project participants that aren’t as likely to cause headaches.

Make preliminary notices a requirement on your projects

Remember that scenario described earlier about a subcontractor filing a lien when no one even knew they were on the job? There is a way to avoid that: make preliminary notices a requirement. 

It might seem counterintuitive to a project owner or GC to empower a subcontractor by requiring a document that likely protects their lien rights, but there’s more to the story. If everyone on the project is required to send a preliminary notice (regardless of the state’s requirements), you’ll know exactly who’s working on the job and what they’re doing. This will help ensure you get a check into the hands of everyone involved.

Leverage lien waivers

One way to mitigate the chances of a mechanics lien is to require lien waivers with payment applications. These documents state that a sub or supplier is forfeiting their right to a lien on the amount of money paid to them for that application. They’re helpful for getting a sub or supplier paid on time while also giving the project owner and GC peace of mind that sub won’t file a lien on the property.

There’s a level of accountability that lien waivers provide, as well. If you require all your project participants to send preliminary notices, you’ll have a complete roster of subs on the job. If you provide the general contractor with enough money to pay 20 contractors, but the GC only returns 15 lien waivers to you, they’ll have some explaining to do.

Learn moreWhy You Should Send a Lien Waiver with Every Invoice 

Require the general contractor to carry a payment bond

One way to avoid a mechanics lien (for the most part) is to put the onus on the general contractor. Project owners can require general contractors to secure payment bonds before starting the project. If the general contractor doesn’t pay the subcontractors, they can file a claim against the bond instead of a lien against the property.

Keep in mind that there is still some risk: the general contractor can file a lien if you don’t pay them on time. 

Pay your contractors on time

It might seem obvious, but the most effective way to avoid a lien in the first place is to pay your contractors on time. It takes forever to get paid in the construction industry, so when a sub or supplier gets paid on time, it makes a positive impression.

These happy project participants aren’t likely to bite the hand that just fed them a meal on time — it’s a rare occurrence in the industry. 

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Construction Contract Negotiation: 8 Tips for Contractors

A construction contract is an agreement that lays out the details of a transaction in clearly understood terms. Both parties have set obligations that they must meet, money on the table, and skin in the game. Learning construction contract negotiation can be an important piece of a company’s puzzle. 

But contractors who emerge victorious from the bidding battles often feel like the odds are against them. It seems like the GC or owner holds all the cards, and there’s no room for negotiation when the contract’s on the table. Remember this: There’s always room for negotiation.

To help contractors hone their negotiation skills, we called upon several bargaining pros for advice. We spoke with construction lawyers, credit managers, and other construction professionals about fighting for your rights during a construction contract negotiation. Here are eight tips on how to negotiate a construction contract.

8 tips for construction contract negotiation

Negotiating during the contract phase can be a bit nerve-wracking. In most cases, the owner or GC already has what they say they’re willing to offer clearly outlined, and they’re attempting not to show a soft spot in the armor. But, just the mere act of pushing back can be enough to open some discussion.  

In her course, The Foundations of Construction Credit, Thea Dudley teaches people that standing up for yourself is the first step. “Most people don’t ask questions. And if your reputation is good, and you’ve got that quality of work, and you’ve got that relationship, they’re going to compromise with you,” stated Dudley.

She continued, “They might bow up, they might threaten to go elsewhere, and you may genuinely lose some customers, but typically they come back.”

The point is that while it might feel awkward or difficult, the end result is often a better contract for your company. With that mindset, utilizing the following tips will help you negotiate your future construction contracts.

1. Know the state laws

Many times, just having more knowledge of the state laws than the owner or GC can give you a significant boost in negotiation juice. If an owner isn’t aware of the laws governing contract language in your state, it might be because they’re either new to the industry or they typically work elsewhere. As a result, they might include language that doesn’t jive with state requirements.

Scott Grier, an 11-year attorney practicing with Rouse, Frets, White, Goss, Gentile, Rhodes, PC in Kansas, Missouri, and Oklahoma, knows the importance of accurate language.

Scott believes that non-conforming contract language and other state statutes can be a foot in the door to renegotiation.

“The Kansas Anti-Indemnity Act and the Kansas Fairness in Private (and Public) Construction Contract Acts provide rules concerning indemnity language, payment terms, choice of law, and venue,” Scott said. “We have successfully negotiated revised terms after we made the client’s customer aware of the specific state requirements.”

2. Be honest about the risk

Risks abound on typical construction projects. Owners like to manage that risk by shifting as much of it as possible onto the GC, and the GC wants to put it all on the sub. And neither the owner nor the GC wants to pay the sub for that risk their taking. Addressing that head-on is a negotiation tactic that could pay dividends.

We asked 40-year construction attorney Carol A. Sigmond, who practices in New York, D.C., Maryland, and Virginia with Porzio, Bromberg, & Newman, about her thoughts on risk.

“If you place too much risk on the contractor, the job will go slowly as the contractor will stop to have every decision placed before ownership as a change order.” Carol said. “I have been most successful for contractors when I put this issue squarely on the table and ask the owner or developer side to consider options.”

Carol leans on the hit this could have on the bottom line: “I have changed minds by pointing out the impact of this type of delay on the cost of the construction loan or other time concerns.”  

3. Understand the project owner’s needs

When it comes to signing contracts, owners and GCs often suffer from tunnel vision. They want to saddle the subcontractor with strict requirements in hopes of finishing the project on time. The problem is that tunnel vision prevents them from seeing the big picture, sometimes causing them to cut off their nose to spite their faces. It’s an opportunity to negotiate.

Bruce A. Inosencio, Jr. of Inosencio & Fisk, PLLC, a 25-year construction attorney in Michigan and Florida, explained this scenario perfectly: “During negotiations for a large school construction project, we were negotiating the timing and processing of change orders. The customer — the project’s general contractor — wanted to impose a very strict timeline on change order approval.”

Bruce knew that the school board wanted input and that it would slow the process down considerably. He added, “The project’s general contractor eventually realized that they could work with us, and their subcontractors, by revising their strict contract language and reaching terms that were acceptable to everyone involved.”

4. Clarify the change order process

Change orders can be a point of contention, especially for inexperienced GCs or owners who don’t understand how they work. If the contract doesn’t explicitly state the change order process, it’s best to nail it down in a contract revision. This alone could open up the door to a conversation about other points in the contract, but it will certainly help avoid a dispute down the road. 

Deep dive: How Change Orders Work in Construction (with Free Template Download)

“It’s best to commit them to writing, when feasible,” is what Samuel H. Levine, a 39-year Illinois attorney with Bryce, Downey, & Lenkov LLC, told us about change orders.

He added, “I was negotiating a change order.  I persuaded the customer to understand the value of the change order and the need to commit it to writing so everyone understood the expectations of the parties.” That’s a point worth negotiating into a construction contract.

5. Make the process feel collaborative

A successful negotiation is not about winning and losing. It’s about both parties walking away from the table feeling good about the deal. The best way to ensure the owner or GC feels good is by making the process feel as collaborative as possible. 

When speaking to David Adelstein, an 18-year construction attorney at Kirwin Norris in Florida, he told us that after an initial round of red lines and notes, he sets up a video conference with everyone involved.

“I like clients to be involved because there are business decisions that need to be considered,” David said. “The call facilitates a productive dialogue where each side can appreciate the other’s risk, and it promotes acceptance, rejection, or compromising language so that risk is sufficiently factored in and shared.” 

David also had this interesting point to make: “The issue isn’t so much as changing their mind but making someone else appreciate the risk and position so that the risk can be factored in on the frontend and can be weighed by the parties.”

6. In a pinch, use a Memorandum of Understanding

There are certain situations when it’s just not possible to negotiate an equitable contract before work must begin. In those situations, you’re better off using a Memorandum of Understanding to mark the terms to commence work than signing a contract that doesn’t benefit you.

Attorney Jonathan Forester of Riess LeMieux makes this point clear as daylight. He stated the first thing that needs to happen is a contract-wide slowdown.

“Number one: Pump the brakes,” he said, adding, “If there really is a time-sensitive issue, you can do a quick one- or two-page Memorandum of Understanding, saying ‘These are the general terms…’.” 

Jonathan states Memorandums of Understanding don’t take long, and they can do a world of good: “I can throw one of those in writing within an hour, and you can be on your way, and you’ve got something in writing to protect you.”

7. Talk less. Listen more.

Whether it’s a construction contract or a full-fledged hostage situation, there’s one truth to constructive negotiation: Everyone wants to be heard. By talking less, allowing the conversation to develop, and truly listening, you’ll have a better understanding of what your customer needs.

Anne Scarcella, a Territory Credit Manager for Crawford Electrical Supply, believes this is an extremely helpful tactic during contract negotiations. “There is a reason we have two ears and one mouth,” Anne quotes old saying before going on: “I think the thing we need to do when negotiating with a customer is to listen more and speak less. You will learn right where your customer is if you just let the conversation progress and listen to what is being said.”

8. Start high when money’s on the line

Once you give something up in contract negotiation, it’s tough to get it back. Many times, savvy negotiators will enter the conversation with concessions they’re willing to make already in mind. Often, that concession is a dollar amount. When money’s the topic of discussion, don’t shortchange yourself. 

“Start high. You can always come down, but you can never go back up,” is some sage advice offered to us from Toby Brutsman, the Regional Credit Manager with Morsco. Having a number to comfortably work down from is a much better position to be in than starting the project with your back against the financial wall. 

Put your new understanding into action

Now that you’re armed with this new understanding of construction contract negotiation, you’re ready to put these tactics into action.

Remember that the majority of subs and contractors don’t push the contract back across the table. Your ability to stand up for your rights and negotiate a fair deal could make the difference between an okay business and a great company.


Georgia Pay-If-Paid Clauses are Enforceable

Construction contracts, and contracts, in general, contain all sorts of problem clauses and landmines shrouded in legal jargon. Signing a contract without understanding how certain clauses can affect your rights can be a dangerous proposition. One clause subcontractors and suppliers, and the construction industry as a whole should be particularly aware of is a pay-if-paid clause. Many states do not allow these clauses to be enforceable. However, Georgia pay-if-paid clauses are enforceable. Let’s take a look at how these work.

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Your Complete Guide to Construction Notices (with FAQs and Forms)

During the course of a construction project, there are many moments when a “notice” will be required, sent, filed, received, or requested. Sometimes required by law, other times by contract, these notices may range from being administrative, voluntary, or extremely required.

Construction notices can be very confusing because there are so many different types, as different notices are required for different occasions. Further complicating matters is the language, because people call them by different names. For example, it’s very common for the same type of notice to be called different things in different regions, such as the “preliminary notice” in California being the same thing as the “notice to owner” in Florida.

Sending a Notice

This guide will provide an introduction to all of the notices you may encounter on a construction job. After reading this guide and frequently asked questions, you should be free of all confusion about notices in construction, you’ll know which notices serve which purposes, and you’ll always be able to figure out what notice is needed for any given situation.

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