Guide to filing a mechanics lien in Thurston County

Where is the Thurston County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person, by mail or by electronic recording.

In Person

You can bring your documents to the Thurston County Auditor’s office located at:

County Courthouse, Building 1
Room 106
2000 Lakeridge Dr. SW
Olympia, WA 98502

Phone: 360.786.5405
Fax: 360.786.5223
E-mail: TCAuditor@co.thurston.wa.us

Recording Hours

Monday – Friday

8 a.m. – 4:30 pm

The Auditor’s Office will open at 9 a.m. the first Wednesday of every month.

Mail

You can mail your documents along with the appropriate fees to the above address.

eRecording

You can also submit your documents through one of the Electronic Recording vendors listed below:

* CSC
https://www.erecording.com/

* EPN
https://www.eprocessingnetwork.com/

* Indecomm

Homepage

* Simplifile
https://simplifile.com/

All regular formatting requirements apply to e-recording documents.
Contracted vendors handle payments for e-recorded documents.

What is Thurston County's Recording Backlog?

The Thurston County Recorder’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Thurston County?

If your construction project is located in Thurston County, then yes, you should file your lien here.

What are Thurston County's requirements for recording a mechanics lien?

The Thurston County Auditor’s recording requirements are as follows:

INFORMATION REQUIRED ON THE FIRST PAGE

1. Return Address (this may be in the top 3” margin)
2. Document Title or Titles
3. Reference Numbers of Documents Assigned or Released (if applicable)
4. Names of the Grantors and Grantees with reference to pages where
additional names can be found.
5. Abbreviated Legal Description (i.e. either lot, block & subdivision name/case number, or quarter, quarter, section, township & range)
6. Assessor’s Property Tax Parcel Number (11 numeric digits)

A cover sheet may be used to fulfill the three-inch top margin & indexing requirements listed above. However, the additional requirements listed below must be met or the document will be returned for compliance. One dollar will be added to the recording fee when a coversheet is used.

Additional Requirements

1. All succeeding pages must have at least one-inch margins on all sides
2. No attachments (taped stapled or glued) are allowed on any pages
3. Font size must be at least 8 point
4. All pages must be legible and capable of being imaged
5. Page size can be 8 ½ x 14” or smaller
6. Paper must be of a weight and color capable of producing legible images
7. Ink must be a color that is capable of being imaged
8. All seals must be legible and capable of being imaged (pressure seals must be darkened)

For questions, you can call (360) 786-5405.

What are the margin & page size requirements to file a lien in Thurston County?

Page size can be 8 ½ x 14” or smaller.

The first page must have a 3″ margin at the top of the page and a 1″ margin on the sides and bottom.

The return address may be in the top 3″ margin on the left side only.

Subsequent pages must have a 1″ margin on all sides.

How can I make payment to the Thurston County Recorder's Office?

The Thurston County Auditor’s office accept cash, check (made out to “Thurston County Auditor”), and credit cards for payment. All credit cards will be charged a service fee of $2.00 or 2.35%, whichever is highest.

What are the filing fees to record a mechanics lien in Thurston County?

The Thurston County Auditor’s standard recording fee is $103.50 for the first page and $1.00 for each additional page.

Additional Recording Fees

Emergency Non-Standard Fees: $50.00
Emergency Non-Standard cover sheet: $1.00

Multiple Title & Multiple Transaction Documents
Documents which contain two or more titles and/or two or more transactions requiring multiple indexing will be charged individually
per action.

First Page: Multiply appropriate first page rate of the document by the number of transactions or titles.
Each additional page: $1.00

Lien Fees

State, County, or City Agency Liens and Release of Liens: $39.00 for the first page and $1.00 for each additional page
Employment Security Liens and Releases: $36.00 for the first page and $1.00 for each additional page

Copy Fees

Photo copies cost $1.00 per page.

Certified copies of each document cost $3.00 for the first page and $1.00 for each additional page.

How do I get a recorded copy of my lien from the Thurston County Recorder's Office?

You can obtain a recorded copy of your lien in person, by phone or by mail

You can visit the Thurston County Auditor’s office located at:

County Courthouse, Building 1
Room 106
2000 Lakeridge Dr. SW
Olympia, WA 98502

You can view the documents’ indexed information through the Online Record Index.

You can access the Online Record Index at:
https://fortress.wa.gov/thurstonco/eagleweb/thurstonrecorder/web/splash.jsp

The office can provide photo copies and certified copies of recorded documents.

If you would like to order copies, the Thurston County Auditor’s office accepts credit cards (all card transactions are charged a $2.00 or 2.35% service fee) over the phone at 360.786.5405 and in-person or you can send a written request to:

Thurston County Auditor
Attn: Copy Request
2000 Lakeridge Dr. SW
Olympia, WA 98502

Include the document’s Auditor File Number, a return address and a check or money order made payable to the “Thurston County Auditor.”

Photo copies cost $1.00 per page.

Certified copies of each document cost $3.00 for the first page and $1.00 for each additional page.

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