Guide to filing a mechanics lien in Grant County

Where is the Grant County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Grant County Auditor’s Office located at;

35 C St NW
PO Box 37
Ephrata, WA 98823

Phone: 509-754-2011 ext. 2732/2736

What is Grant County's Recording Backlog?

The Grant County Auditor’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Grant County?

If your construction project is located in Grant County, then yes, you should file your lien here.

What are Grant County's requirements for recording a mechanics lien?

The Grant County Auditor’s recording requirements are as follows:

Format

The first page of the document must have a three-inch margin at the top and a one-inch margin on the sides and bottom. The first page must also include the following key information:

X Return address on left side (may be within the three-inch top margin)
X Document title or title
X Reference numbers of documents assigned or released (if applicable)
X Names of the Grantors and Grantees with reference to pages where additional
names can be found
X Entire or abbreviated legal description
X Assessor’s property tax parcel number

All documents will not have all pieces of the above information.

Although the requirement is that the information appear on the first page, the Grant County Auditor’s Office appreciates all of the businesses who, when reformatting their documents move it up and have it immediately following the three-inch top margin. It is the preference of the Auditor’s Office for the information to be included in the same order as listed above.

Each additional page of same document must have one-inch margins on all sides.

Documents, which do not comply, will be returned for reformatting or complete the EMERGENCY NON-STANDARD DOCUMENT coversheet with an additional $50.00 charge. Some portion of the document may be obscured by the labels or the scanning process.

Coversheet

A coversheet is only required if the first page of the document does not include the required information listed above and a three-inch top margin. When a coversheet is used to fulfill the three-inch top margin and indexing information requirements , all other requirements must still be met or the document will be returned for compliance. Also, when a coversheet is used, one dollar will be added to the recording fee for the additional page on the document.

It is the preference of the Auditor’s Office that documents be re-formatted to meet the requirements and therefore eliminating the need for an extra page. Coversheets will be provided in the Auditor’s Office.
Although the coversheet must be completed by the customer our staff will assist customers in identifying indexing type information (for exempt, explaining to a customer which name is the grantor and/or grantee). It is not acceptable to put “See Attached” or “See page __” in place of
including information on the form.

Margins

Aside from the return address in the top three-inch margin, all margins must be clear.

No additional addresses, bar codes, company logos, hole punches, line numbers, order numbers, page numbers, tracking numbers, headers, footers, notary or other seals, signatures, initials, etc.,
may be placed in any margin. You may place this information on the documents; just keep it out of the required margins.

Attachment

No attachments may be affixed to documents presented for recording.
Attachments, for purposes of this legislation, refer to notary seals, sticky notes, or other items stapled, taped, etc. on to the face of the document. Attachment doe not refer to additional pages added to the end of a document such as addenda, schedules, or additional legal which may be referred to in the body of the document as “Attached A” or “Appendix A”, etc.

Font

The font size must be 8-point type or larger. Smaller than that is very difficult to read and does not image or reproduce easily.

Page Size

The maximum page size is 8-1/2”x14”. If your document is oversized you will need to reduce the original to fit on 8-1/2”x14” or use multiple 8-1/2”x14” pages. Some counties may accept the map on an 18”x24” mylar. Call the county in which you intend to record.

Legibility

The paper must be of a weight and color capable of producing legible images.

Watermarks in the body of the documents produce unreadable images and are being returned for reformatting. High lighters are also causing problems. When documents have been highlighted in certain colors those words are obliterated when scanned, copied or filmed.

Title

Title or titles of the document. If using a coversheet, the title(s) on the coversheet must be the same as the title(s) on the document.

Return Address

The return address should be placed within the three-inch top margin.

Reference Number

A reference number is the Auditor’s file number (recording number) and
volume and page (if used) of the document being assigned or released.

Legal Description

If a document has not historically included a legal description this legislation does not require customers to begin adding a legal. If a legal does appear on the document or coversheet the Assessor’s tax parcel number must appear also on the first page.

If your entire legal is on the first page, there is no need or requirement to also abbreviate it on the first page. In cases where the entire legal description does not appear on the first page it must be
abbreviated and placed on the first page of the document or coversheet with a reference as to where the entire legal is located. Appropriate abbreviations are:

Lot – Block – Subdivision name (i.e. Lot 3, Block 1 Ephrata Hts)
or
Quarter – Section – Township – Range (i.e. NENE 32-17-28)
It is not acceptable to put “See Attached” or “Refer to Appendix A” in place of abbreviating the legal.

Assessor’s Tax Parcel Number

A tax parcel number must appear on the first page of the document/coversheet only if a legal description is included in the document. If there are too many numbers to fit on the first pages, you must put what will fit and a reference to the page where the
remainder of the numbers can be found. If you need help locating the number you can contact the local Assessor’s Office. If the parcel number has not yet been assigned put the parent parcel number in the space for the parcel number. If a parcel number is on the document the legal
description must also be included.

Documents which will be recorded with a properly completed covershee

Anything signed or created prior to January 1, 1997, birth certificates, out of country documents, certified copies of documents recorded or filed (court documents), judgments or other court documents formatted to
meet court requirements, marriage certificates from our of local county and DD214’s.

Documents that are exempt from the requirements and do not require coversheets

IRS documents, marriage certificates from Local County.

Uccs

Washington State UCC forms (UCC1 & UCC3) are designed by the Washington State Department of Licensing for use by their office to be filled with them. These forms are for their internal use, and will no comply with document standardization requirements. Uccs for Auditor’s office use (UCC2 & UCC5) that comply with the new requirements have been redesigned and are available from forms companies.

Common problems for Documents Refusal

Seals in margin, signature or initials in margins, missing parcel number, something other than the return address in the top 3” margin, 1” inch margins are not 1”.

What are the margin & page size requirements to file a lien in Grant County?

The maximum page size is 8-1/2”x 14”.

The font size must be 8-point type or larger.

The first page of the document must have a three-inch margin at the top and a one-inch margin on the sides and bottom.

The return address should be placed within the three-inch top margin.

What are the filing fees to record a mechanics lien in Grant County?

The Grant County Auditor’s standard recording fee is $103.50 for the first page and $1.00 for each additional page.

Additional Recording Fees

Non Standard Documents: $50.00 fee in additional to normal recording fees

Multiple Transaction Documents

First Title (Except listed exceptions): $103.50
Each Additional Transaction Title: $103.50
Each Additional Page: $1.00

Lien Fees

State Liens and Releases: $39.0 for the first page and $1.00 for each additional page
Employment Security Liens & Release: $36.00 for the first page and $1.00 for each additional page

Copy Fees

Certified Copy: $3.00 for the first page
Regular Copy: $1.00 for the first page
Each Additional Page: $1.00
Conformed Copies (Copy supplied by customer): $0.50

How do I get a recorded copy of my lien from the Grant County Recorder's Office?

You can obtain a recorded copy of your lien in person at the Grant County Auditor’s Office located at:

35 C St NW
PO Box 37
Ephrata, WA 98823

Phone: 509-754-2011 ext. 2732/2736

Records are made available to the public for property searches. Access to a copy of a lien may require paying a fee.

Copy fees are as follows:

Certified Copy: $3.00 for the first page
Regular Copy: $1.00 for the first page
Each Additional Page: $1.00
Conformed Copies (Copy supplied by customer): $0.50

You can also search Grant County Auditor’s recorded documents and view indexed information online at: http://eagleweb.grantcountywa.gov:8080/grantrecorder/eagleweb/

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