Guide to filing a mechanics lien in El Paso County

If you’ve gone unpaid after a construction project in El Paso County, Colorado, filing a mechanics lien with the El Paso County Clerk and Recorder’s Office is one of the best ways to get the money you’re owed. The good news is that contractors in Colorado have strong lien rights; however, the lien laws in Colorado can be complicated, and you need to do your research before your file to make sure you get everything right the first time. Otherwise, your lien claim could be rejected and you would have to resubmit.

Here are three limitations in Colorado lien law that apply to lien claimants:

  1. Colorado’s preliminary notice requirements are unique. Preliminary notices are known as notices of intent to lien in Colorado, and lien claimants need to include proof that they submitted one to the property owner. Along with that, lien claimants in Colorado also need to provide a complete lien statement with their lien claim. Failure to meet these requirements means you lose your right to lien!
  2. Lien claims in Colorado expire if they’re not enforced. You have 60 days to enforce the claim or else it’s invalidated.
  3. The deadline to file a mechanics lien in Colorado changes depending on your role in the construction project. In broad strokes, the normal deadline is four months after the last furnishing of labor or materials, but that gets shortened to two months depending on the situation. To learn more about this rule, take a look at our Colorado Mechanics Lien FAQ.

You can use the rest of this page as a reference for the El Paso County Clerk and Recorder’s Office. It provides you with information about El Paso County, Colorado’s recording requirements, page size and margin requirements, recording fees and copy fees, contact information, as well as information regarding how to eRecord your lien or eFile your mechanics lien with Levelset in just a few clicks.

For a comprehensive walkthrough of the mechanics lien process in Colorado, have a look at our Step-by-Step Guide to Filing a Mechanics Lien in Colorado. You can find the lien documents you need to file there, as well as the required information and a description of each step.

Where is the El Paso County Clerk and Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at any of El Paso County Clerk and Recorder’s five office locations listed below:

Main Office – Citizens Service Center
Citizens Service Center
1675 W. Garden of the Gods Rd.
West of Centennial

General Recording Information:
(719) 520-6200
recweb@elpasoco.com

Recording Manager: Jimmie Van Buskirk
Telephone: (719) 520-7074
Email: jimmievanbuskirk@elpasoco.com

Monday – Friday
8:00 a.m. – 5:00 p.m.

Southeast – Powers Branch
5650 Industrial Place
Powers Blvd and Airport Road

Monday – Friday
8:00 a.m. – 5:00 p.m.

North – Union Town Center Branch
Union Town Center
8830 N. Union Blvd
Research Pkwy and Union Blvd

Monday – Friday
8:00 a.m. – 5:00 p.m.

Saturday
8:00 a.m. – 1:00 p.m.

Downtown – Centennial Hall Branch
Centennial Hall
200 S. Cascade
Cascade Ave and Vermijo

Monday – Friday
8:00 a.m. – 5:00 p.m.

Fort Carson Branch
Bldg 1525
6351 Wetzel Avenue
Highway 115 and Gate 1

Monday – Friday
8:00 a.m. – 5:00 p.m.

You can also submit your documents through eRecording.

The two options available for eRecording are to create your own in house software to submit directly to El Paso County’s Aumentum recording system, or to utilize one of the submission software vendor products.

The vendor products generally include a minimal software fee and a small transaction fee. Documents are submitted through the vendor’s web based application to any of the counties the vendor is working with. All 64 Colorado counties and well over 1000 jurisdictions nationwide are currently accepting eRecordings.

The El Paso County Recording Department currently accepts eRecordings from the following vendors:

CSC ERECORDING SOLUTIONS

Corporate Service Company
866-652-0111
www.erecording.com
eRecording@cscglobal.com

ePN

eRecording Partners Network
888-325-3365
https://www.goepn.com/
sales@GOePN.com

ET Investments

303-752-6498
http://www.etinv.com/
customers@etinv.com

INDECOMM GLOBAL SERVICES

877-272-5250
http://mortgage.indecomm.net/inteledoc-direct/
efile@indecomm.net

SIMPLIFILE

800-460-5657
https://simplifile.com/
sales@simplifile.com

What is El Paso County's Recording Backlog?

The El Paso County Clerk and Recorder’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in El Paso County?

If your construction project is located in El Paso County, then yes, you should file your lien here.

What are El Paso County's requirements for recording a mechanics lien?

The El Paso County Clerk and Recorder’s recording requirements are as follows:

1. The lien must include the names and addresses of the property owners
2. The name and basic information of the claimant (you)
3. The name and information of the person who furnished the labor and materials
4. The name and information of the principal contractor
5. The legal description of the property, which can be found at the El Paso County Clerk and Recorder’s Office
6. The lien amount. Be careful to get this number right–overestimating the lien amount can lead to significant fines.
7. The lien must be signed and notarized by the claimant (you)
8. Lastly, the state of Colorado requires an affidavit to prove a Notice of Intent was filed. Include this with your lien document.

Liens must also meet the margin requirements outlined by CRS 30-10-406(3)(a):
All documents must have a top margin of at least one inch and a left, right and bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards.

This information will be filled into the proper blank form. This office does not provide legal forms.

What are the margin & page size requirements to file a lien in El Paso County?

The El Paso County Clerk and Recorder’s page and margin requirements are as follows:

A page must be legal size (8 ½” x 14″) or less. Documents larger than 8 ½” x 14″ including subdivision plats are $10.00 per page plus a $3.00 surcharge for each document.

CRS 30-10-406(3)(a) requires that all documents have a top margin of at least one inch and a left, right and bottom margin of at least ½ inch. The recorder may refuse to file any document that does not meet these standards. Maps and Plats also have specific legal requirements for size, ink, paper and margins.

How can I make payment to the El Paso County Clerk and Recorder's Office?

The El Paso County Clerk and Recorder’s Office accepts credit/debit cards, check or money order. Check or money order should be made payable to: El Paso County Clerk & Recorder.

What are the filing fees to record a mechanics lien in El Paso County?

The El Paso County Clerk and Recorder’s recording fees are as follows:

Recording Fees

Record Standard Documents: $13.00 for the first page, $5.00 for each additional page. A page is one side of up to and including an 8 1/2″ x 14″ sheet.

Record Oversized Documents: $13.00 for the first page, $10.00 for each additional page that is oversized. A page is one side of up to and including an 8 1/2″ x 14″ sheet.

Lien Fees

Record Federal Tax Lien: Documents $5.00 per document. Plus $3.00 surcharge per document

Copy Fees

$0.25 per page. Certified is an additional $1.00 per document.

For copies to be returned by mail, the following handling fees apply:
1-10 Pages-$1.25 (plus 0.25 per page copy fee)
11-20 Pages-$2.00 (plus .25 per page copy fee)
21-60 Pages-$2.50 (plus .25 per page copy fee)
61-75 Pages-$3.00 (plus .25 per page copy fee)
Over 75 Pages – Contact the office at recweb@elpasoco.com for more information

How do I get a recorded copy of my lien from the El Paso County Clerk and Recorder's Office?

You may visit the El Paso County Clerk and Recorder’s Citizens Service Center office to obtain a copy of a recorded document, or you may order by mailing a written request, along with the appropriate fees and the return to address, to El Paso County Clerk & Recorder, P.O. Box 2007, Colorado Springs, CO 80901-2007.

Copy fees are $0.25 per page. Certified copies are an additional $1.00 per document. For copies to be returned by mail, the following handling fees apply: 1-10 Pages-$1.25 (plus 0.25 per page copy fee), 11-20 Pages-$2.00 (plus .25 per page copy fee), Over 20 pages-$2.50 (plus .25 per page copy fee).

Credit/debit cards are accepted for payment of orders made by phone or in person at any Clerk and Recorder locations. Check or money order should be made payable to: El Paso County Clerk & Recorder. Documents recorded prior to 1996 are available only at the Citizens Service Center location.

You can also search for El Paso County Clerk and Recorder’s documents
online at: https://clerkandrecorder.elpasoco.com/recording/remote-access-recorded-images-data/

El Paso County is now making a subscription service available for remote online access to both its recorded images and data. A $50.00 access fee and annual $50.00 renewal fee will allow unlimited viewing of images of recorded documents, not otherwise protected from public access by law or regulation. Customers may also do remote printing of recorded documents for a fee of $0.25 per page. Print fees will be deducted from an escrow account that must be established at time of application. If your organization currently maintains an escrow account with the El Paso County Clerk and Recorder’s Recording Department, you may continue to use your existing account for this purpose.

Images of recorded documents are available online from 1996 through present.

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