Grayson County Recorder Mechanics Lien Filing

You can file your mechanics liens in person at the Grayson County Clerk’s office located at:

100 W. Houston
Sherman, Texas 75090
Main Phone: (903) 813-4200

Monday, Tuesday, Thursday & Friday
(8:00am – 4:30pm)
Wednesday
(8:30am – 4:30pm)

The Grayson County Clerk does not publicly disclose information on recording backlog.

If the project is located in Grayson county, then yes, you will want to record your lien with the Grayson County, Texas Recorder’s office.

Generally, filing a lien in Texas is one of the more difficult states. Texas has a variety of required documents being exchanged and very strict deadlines for a valid lien claim.

The Grayson County, Texas requirements for recording a mechanics lien are:

1. Verify you have the right to file a valid lien. This includes having sent a monthly notice for each month labor or materials were furnished on a project. A monthly notice must be sent the second and third month for every month work is performed. This can be confusing but basically this means if you furnished labor this month, your deadline to send a two month and third month notice are two and three months from now, respectively. It’s important to keep in mind that if you perform work on the same construction job in Texas for two consecutive months you will need to have sent a total of 4 notices to retain lien rights. So if work was performed in January, your deadline would be March and April for a 2 and 3 month notice. Keep in mind it’s a little more complex if the labor or materials furnished were for a Homestead project.

2. Draft your Texas affidavit of lien form (mechanics lien claim) for your specific role on the job. The forms are different for general contractors vs. subcontractors so make sure you use the correct form. Not doing so could invalidate your lien claim! Make sure all required fields are completed and call the county recorder if you have questions about specific required fields. Again, submitting a mechanics lien claim in Texas not completed correctly could lead to an invalid claim returned to you, potentially leading to a missed lien deadline. Be sure to include other relevant attachments as well.

3. File your lien claim with the County Recorder’s office where work was performed.

4. Send a copy of your lien claim to the Property Owner and General Contractor (if you were a second-tier contractor or supplier). This is important as sending a copy of the lien may expedite payment as the Property Owner or General Contractor may not learn a lien was filed on the property if not contacted.

To learn more about filing your lien claim and other requirements, learn more from our How to File a Texas Mechanics Lien Step by Step Guide.

The margin requirements for filing a lien in Grayson County are 2 inch margins at the top of the first page with .5 margins on all other sides. All other pages must have .5 inch margins on all sides. Your lien claim should be filed on Letter size 8.5 x 11 inch paper. Not following these margin and paper size requirements may invalidate your lien claim.

The Grayson County Clerk accept checks for filing fees and they should be made payable to Grayson County Clerk.

The Grayson County Clerks’ recording fee is $26.00 for the first page and $4.00 for each additional page.

Additional Recording Fees

Indexing Fee: $0.25 fee for each additional name after first five names

Lien Fees

Federal Tax Lien/Release: $31.00
State Tax Lien/Release: $16.00 for the first page and $4.00 for each additional page
Hospital Lien/Release: $26.00

Copy Fees

Copies of Records: $1.00 per page
Certification of Copies: $5.00

You can obtain a recorded copy of your lien in person at the Grayson County Clerk’s office located at:

100 W. Houston
Sherman, Texas 75090
Main Phone: (903) 813-4200

Monday, Tuesday, Thursday & Friday
(8:00am – 4:30pm)
Wednesday
(8:30am – 4:30pm)

You can also search Grayson County’s Property Records online and purchase of images of documents at:
https://graysontx.search.kofile.com/48181/Home/Index/1/

You can get the property’s legal description from the Grayson County Clerk’s office in person.

You can search Grayson County’s Property Records online.

You can also search for property legal descriptions online with the Grayson Central Appraisal District.

Determining if you have the right to file a lien in Grayson County, Texas can be complicated. Texas has one of the most complex lien laws in the U.S. and filing a lien in Grayson is no different. Generally, construction contractors who

1) furnish labor or materials

2) send all required documents before filing a lien, such as monthly notices

3) if a homestead, have a proper written contract

4) and meet any state deadlines and fees for your lien claim.

You can learn more about Mechanics Liens in Texas and more specific requirements for filing a lien overall in our step by step guide.

Yes, you will need to have sent a Texas Preliminary Notice (monthly notices) to be able to file a lien in Grayson County, TX. Not sending the correct Texas Monthly Notice may result in an invalid lien claim at the time of filing with the Grayson County Recorder / Assessor.