Guide to filing a mechanics lien in Lorain County

Where is the Lorain County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Lorain County Recorder’s Office located at:

226 Middle Avenue – First Floor
Elyria, Ohio 44035

Phone: 440-329-5148
Fax: 440-329-5477
email: LCRecorder@LorainCounty.com

Normal business hours are Monday – Friday 8:00am – 4:30pm. Closed on all federal holidays.

What is Lorain County's Recording Backlog?

The Lorain County Recorder’s Office does not publicly disclose information on recording backlog. However, note that the county’s document turnaround time is 2 days.

Should I file my mechanics lien in Lorain County?

If your construction project is located in Lorain County, then yes, you should file your lien here.

What are Lorain County's requirements for recording a mechanics lien?

The Lorain County Recorder’s recording requirements are as follows:

Deeds and Mortgages: The following requirements are necessary

1. Grantor and mortgagor spelling must be identical to signatures & notary.
2. Deeds must be transferred in the Auditor’s office before being recorded.
3. Mortgage must contain the current mailing addresses of the mortgagor & mortgagee. (same applies to an amendment or supplement)
4. Deed & mortgages must have a complete description of the real estate. (Be sure it includes the names of the names of the township or city, lot number, subdivision, or original lot number, acreage. All reference to the real estate must be identical-recorder’s deputies cannot change lot numbers, etc., even though it may be a typographical error. All changes on the document must be made by the maker of the typographical error. All changes on the document must be made by the maker of the document.)
5. Any reference to Real Estate description should contain the Permanent Parcel Number of the property concerned.
6. Amount of the mortgage typed on the document.
7. Signature of either grantor or mortgagor.
8. Notary & expiration date, notary can be one witness only to a signature.
9. Notary signature & seal.
10. Sufficient fee to record the document.
11. Prepared by (a requirement by State of Ohio).

Assignments: Must be on separate document

1. Name of the Assignee.
2. Current address of the assignee.
3. Signed by the officers of the lending institution.

Cancellation/release/Satisfaction/Partial release

1. Name of lending institution, officers & their titles.
2. Amount of mortgage.
3. Name of parties being released.
4. Correct related instrument number (including year or original filing), volume & page.
5. Notary/expiration date & seal.
6. Fee includes marginal entry.

All Documents: Must include

1. Signatures typed below the original signatures.
2. Documents must be accompanied by a self addressed stamped envelope (large enough for your documents, unless document is boxed per request).
3. All boxed documents must be claimed within a weeks time or will be sent out with cost being absorbed by the “boxee.”
4. Prepared by: (a requirement by State of Ohio).
5. Where document is being sent back to.

Financing Statements

1. Debtor’s party signature (debtor’s name typed below).
2. No carbon signature/or photostat copies (unless certified).
3. Debtor’s & secured party’s Address.
4. Check the financing statement date to be certain that it is not past maturity date or that it is too early to renew.
5. Financing or termination statement is for a Lorain County filing.
6. Please indicate if attached to real estate (typed on financing statement/legal description of real estate is required). Legal not required for growing or stored crops.

To Ensure Proper Processing of Your Document Please

1. Make your checks out for proper amount & to the correct county.
2. Make your checks payable to: The Lorain County Recorder, Judy Nedwick.
3. Accepting a check is a courtesy. Therefore, please ensure that you check/s are not returned due to insufficient funds.
4. Please sign your check.

What are the margin & page size requirements to file a lien in Lorain County?

The Lorain County Recorder’s document standardization guidelines are as follows:

* Computer font size of at least ten point;
* Minimum paper size 8 1/2 x11, Max size 8 1/2 x14; * Black or Blue ink only;
* 3″ margin on the top of the first page, reserved for recorder, auditor & engineer;
* 1 1/2″ margin on the top of each of the remaining pages;
* Margins of 1″ on each side of the page and on bottom;
* No Highlighting

If a document does not conform to these requirements, an additional recording fee of $20.00 will be collected.

How can I make payment to the Lorain County Recorder's Office?

The Lorain County Recorder accepts check payments. Make your checks payable to: The Lorain County Recorder, Judy Nedwick.

What are the filing fees to record a mechanics lien in Lorain County?

The Lorain County Recorder’s recording fees are as follows:

Recording Fees

Basic Recording Fee: $28.00 for the first two pages plus $8.00 for each subsequent page. (Note: each printed side is one page.)
Non-Standard Documents: $20.00 per document

Lien Fees

Federal Tax Liens, other Federal Liens: $5.00
Releases or Partial Releases: $3.00

Copy Fees

Copies: $2.00 per page
Certified Copy: $2.00 per page plus $1.00 for certifying with seal

How do I get a recorded copy of my lien from the Lorain County Recorder's Office?

You can obtain a recorded copy of your lien in person at the Lorain County Recorder’s Office located at:

226 Middle Avenue – First Floor
Elyria, Ohio 44035

Phone: 440-329-5148
Fax: 440-329-5477
email: LCRecorder@LorainCounty.com

Normal business hours are Monday – Friday 8:00am – 4:30pm. Closed on all federal holidays.

You can also search for Lorain County Recorder’s documents online at: http://162.39.12.36/External/User/Login.aspx?ReturnUrl=%2fExternal%2fIndex.aspx

Note that the images found on the Lorain County Recorder’s website are watermarked to external users. Documents received for filing with the “UNOFFICIAL” watermark (ie. legal descriptions) will not be accepted for recording. Documents are available without the watermark inside the Lorain County Recorder’s Office during normal business hours.

Copy fees are as follows:

Copies: $2.00 per page
Certified Copy: $2.00 per page plus $1.00 for certifying with seal

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