Guide to filing a mechanics lien in Lake County

Where is the Lake County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Lake County Recorder’s Office located at:

105 Main Street
Painesville, Ohio 44077

Phone: (440) 350-2510 or
(800) 899-LAKE (5253) Ext. 2510
Fax: (440) 350-5940
Email: recorder@lakecountyohio.gov

Office Hours
They are open from 8:00 am to 4:00 pm Monday through Friday (except holidays).

The Lake County Recorder also accepts certain electronically recorded documents. Many Lake County Recorder office customers such as: mortgage companies, attorneys, banks and title companies can upload and submit documents. Some savings can be realized in postage and paper. Certain documents, after eRecording, are returned to the customer and then made available for public view. Only those document types accepted for the recording through the regular mail are also acceptable for eRecording. Transfers are not accepted through the mail.

Lake County currently accepts eRecordings from four submitting vendors. To compare prices and to begin eRecording with our office, contact:

Corporation Service Company (CSC) (866) 652-0111 www.erecording.com

eRecording Partners Network (EPN) (888) 325-3365 www.GOePN.com

Indecomm Global Services (877) 272- 5250 inteledocdirect.net

Simplifile (800) 460-5657 www.simplifile.com

What is Lake County's Recording Backlog?

The Lake County Recorder’s Office does not publicly disclose information on recording backlog.
However, note that the county’s document turnaround time is 1 to 2 days.

Should I file my mechanics lien in Lake County?

If your construction project is located in Lake County, then yes, you should file your lien here.

What are Lake County's requirements for recording a mechanics lien?

The Lake County Recorder’s recording requirements are as follows:

1. Documents that are transferring interest need to go through the Auditor’s Office prior to recording. They must include the transfer stamp.

2. Prepare documents legibly according to the statutory requirements, or in the absence of statues, according to the best practices, leaving sufficient blank space for recorder’s stamp. (See Standard Guidelines ORC§317.114.).

3. Property title, date and execute the documents including typed names and titles beneath signatures. Make sure each name and signature is consistent throughout the document.

4. Properly witness and/or acknowledge all documents according to the law, including a complete (commission expiration) and legible (printed name as well as signed) notary public.

5. Include the complete legal description of the property on recordings where required by law.

6. Properly reference previously recorded documents when you submit subsequent related documents for recording. This includes document number or book & page and recording date.

7. Include the name of the preparer on each document recorded.

8. Most all documents are $28.00 for the first two (2) pages and $8.00 for each additional page.

9. Include the correct filling fee and use separate checks IF you think the documents are not compliant.

10. Include a self-addressed stamped evelope for return of the original documents. If the office provides one you will be charged postage upon delivery.

11. Please check to make sure that all of your documents are complete before presenting to this office.

What are the margin & page size requirements to file a lien in Lake County?

The Lake County Recorder’s document standardization guidelines are as follows:

* Computer font size of at least 10 pt
* Minimum paper size – 8 1/2 by 11 inches
* Maximum paper size – 8 1/2 by 14 inches
* Black or blue ink ONLY
* No use of highlighting
* Margins of 1 inch on each side and bottom of each page
* 3 inch margin on the top of the first page reserved for Auditors/Recorder stamps
* 1 1/2 margin on the top of each remaining pages

The County Recorder will charge a $20.00 penalty fee in addition to the standard fee for any document that does not conform to the guidelines.

How can I make payment to the Lake County Recorder's Office?

The Lake County Recorder’s accepted forms of payment include: Cash or check or Registered Office Account.

What are the filing fees to record a mechanics lien in Lake County?

The Lake County Recorder’s recording fees are as follows:

Recording Fees

Basic Recording Fees: $28.00 for the first two (2) pages and $8.00 for each additional page

Non-Conforming Document: $20.00

Copy Fees

Certified Copies of Records: $2.00 per page plus $1.00 for certification ORC §317.32(B)

Uncertified Copies of Records: $2.00 per page ORC §317.32(B)

Faxed Copies $2.00 per page for local faxes ORC §317.32(J)

Faxed Copies $4.00 per page per long distance faxes ORC §317.32(J)

Onsite Document Copies $0.10 per standard page self-serve copier

Laredo Onsite Document Prints $0.10 per standard page

How do I get a recorded copy of my lien from the Lake County Recorder's Office?

You can obtain a recorded copy of your lien in person, by email or online.

In Person

You can visit the Lake County Recorder’s Office located at:

105 Main Street
Painesville, Ohio 44077

Phone: (440) 350-2510 or
(800) 899-LAKE (5253) Ext. 2510
Fax: (440) 350-5940
Email: recorder@lakecountyohio.gov

At the Recorder’s Offices in Painesville, Ohio, records research can be done in the Records Room and archives area. Digital Records searching is available on several Public Computer stations on business days from 8:00 am to 4:00 pm at no cost customers. Printing and copying are currently ten cents per page. Office Accounts are available which can hold an escrow amount for copying and printing expenses, faxes, and certain emailed document records. If you need an Office Account, please ask for information. Ohio Revised Code requires $2.00 per page for record requests which need a Deputy Recorder to assist with the document copies.

email

Lake County Recorder Records Index Information is electronically available from 1986 through the AVA search engine on the website. Digital document images of available records are accessible from 1991 by email request or Laredo. Lake County Recorder public record requests can be emailed to: RecorderPublicRecordRequest@LakeCountyOhio.gov

Online

There are various remote services in place to offer accessibility to records.

AVA: The AVA search engine (Red Car Logo), contains the Lake County Recorder INDEX information. To use AVA go through the Recorder’s website at www.LakeCountyOhioRecorder.com The record INDEX is electronically available from 1986.

LAREDO: Available document IMAGES can be accessed with the LAREDO SELECT (Laredo Logo) Search option. To use Laredo please complete the account request form and after your account is in place, then download the program from our vendor Fidlar Technologies at https://www.fidlar.com. Once you have a Laredo Select account, then in order to search with LAREDO ANYWHERE – the searchability can be expanded to your mobile digital devices such as cell phones. Go to the Laredo account request form here:
https://www.lakecountyohiorecorder.com/wp-content/uploads/2019/03/FORM-LAREDO-SELECT.pdf

MONARCH: Available option which is an internet-streamed delivery service, available for bulk or high volume record request customers. MONARCH can be set up by direct contract for record delivery through customizing Fidlar agreement with the Lake County Recorder. To enquire please email Lake County Recorder, Becky Lynch and put Monarch in the subject line.

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