Guide to filing a mechanics lien in Rockland County

If you need to file a mechanics lien with the Rockland County Clerk, you’re in the right place! This page helps you avoid potential mistakes that cost you time while preparing your lien claim. To begin, we’ll go over some main points in New York lien law.

  1. Most parties on a construction project can file a mechanics lien if they need to. However, there are a few parties that can’t. They include unlicensed contractors who are doing work that requires a license, suppliers to suppliers, and parties that aren’t authorized to work in New York.
  2. New York’s preliminary notice requirements are few. The majority of states require contractors to submit a preliminary notice to the property owner in order to retain their lien rights. In New York, submitting a preliminary notice isn’t required. There are a few exceptions to this rule, though.
  3. The deadline to file a mechanics lien in New York is shorter for single-family residential projects. Lien claimants normally have eight months to file in New York. However, if you’re working on a single-family residential construction project, you only have four months to file.

Check out our New York Mechanics Lien Guide and FAQ to learn more about these laws or find the lien documents you need.

Much like the State of New York’s lien laws, the Rockland County Clerk’s requirements are straightforward. The rest of this page offers you useful information about the Rockland County Clerk’s recording requirements, page size and margin requirements, recording fees, and information about how you can eRecord your lien claim or record your lien by mail.

Our Step-by-Step Guide to Filing a Mechanics Lien in New York provides a play-by-play breakdown of the entire mechanics lien process as well as links to eFile your lien with Levelset in just a few clicks.

Where is the Rockland County Clerk's Office that files mechanics liens?

You can file your mechanic liens in person at the Rockland County Clerk’s Office located at:

Rockland County Courthouse
1 South Main Street, Suite 100
New City, New York 10956-3549

Phone: (845) 638-5070
Fax: (845) 638-5647
Email: rocklandcountyclerk@co.rockland.ny.us

Hours: 7:00 a.m. – 6:00 p.m.
(Monday through Friday)

You can also submit your documents electronically.

All of the documents you eRecord with our office must be done through one of the portal companies listed below:

CSC eRecording Solutions
erecording@cscglobal.com
Telephone: (866) 652-0111
www.erecording.com

EPN – eRecording Partners Network
Ben Sherman
ben@erecordingpartners.net
Telephone: (888) 235-3365

Indecomm
efile@indecomm.net
Telephone: 877-272-5250

Simplifile
Jeff Pettine
j.pettine@simplifile.com
Telephone: (800) 460-5657
www.simplifile.com

To eRecord, you must sign up with one or all of these companies.

What is Rockland County's Recording Backlog?

The Rockland County Clerk’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Rockland County?

If your construction project is located in Rockland County, then yes, you should file your lien here.

What are Rockland County's requirements for recording a mechanics lien?

The Rockland County Clerk’s recording requirements are as follows:

1. To be recorded, all documents must be originals, in recordable form, legible, signed and notarized.

2. “Record and Return” must be written on every document to ensure a permanent record to whom the original document was returned.

3. A self addressed, stamped and appropriately sized envelope is required for any document or copy to be returned.

What are the margin & page size requirements to file a lien in Rockland County?

The Rockland County Clerk’s page size and margin requirements are as follows:

  • The top of the first page must include 3 inch margin and a 1 inch margin on all other sides.
  • All subsequent pages must have a 1 inch margin on all sides.
  • Page size may be no smaller than 8.5 x 11.
  • Font size may be no larger than 9 point.
  • Mechanics liens must be printed in black ink only.

How can I make payment to the Rockland County Clerk's Office?

The Rockland County Clerk’s Office accepts check payments. Checks must be made payable to “Rockland County Clerk”.

What are the filing fees to record a mechanics lien in Rockland County?

The Rockland County Clerk’s recording fees are as follows:

Recording Fees

Standard Recording Fee: $45.00 plus $5.00 per page
Includes Cover Sheet generated by County Clerk’s Office

Cross Reference: $0.50

Lien Fees

Mechanics Lien
To file notice: $15.00
To file continuation, amendment or cancellation: No Fee
To file affidavit of service: $5.00 per affidavit

Copy Fees

Copy: $0.50 per page
Certified Copy: $1.25 per page ($5.00 minimum)
Exemplified Copy: $15.00

How do I get a recorded copy of my lien from the Rockland County Clerk's Office?

You can obtain a recorded copy of your lien in person, by mail or online.

In Person

You can visit the Rockland County Clerk’s Office located at:

Rockland County Courthouse
1 South Main Street, Suite 100
New City, New York 10956-3549

Phone: (845) 638-5070
Fax: (845) 638-5647
Email: rocklandcountyclerk@co.rockland.ny.us

Hours: 7:00 a.m. – 6:00 p.m.
(Monday through Friday)

Mail

You can also submit a written request to the address below, accompanied by an S.A.S.E. with sufficient postage to return your copies.

Rockland County Courthouse,
1 South Main Street, Suite 100,
New City, New York 10956-3549,
P: (845)638-5069.

All requests, whether in person or by mail, will incur the following charges:

UNCERTIFIED COPIES: $5.00 search fee, plus a copy fee of $.50/page.
CERTIFIED COPIES: $5.00 search fee PER COPY REQUEST, plus a copy fee of $1.25/page.

Online

You can also search for Rockland County Clerk’s land records online at:
https://cotthosting.com/NYRocklandExternal/User/Login.aspx?ReturnUrl=%2fNYRocklandExternal

Viewing of documents is free for all users, simply click on the box that says “Sign in as Guest”. However, if you wish to print documents, you must create an account. Once your account is established, registered users will be able to print documents at $0.50 per page. You can add money to your new account with a credit card. You also have the option to put funds on your account by check. Mail check to: Rockland County Clerk, 1 South Main Street, Suite 100, New City, New York 10956, Attn: E-Search. (Please note your account’s user name and telephone number.)

Top Payment Experts & Services in Rockland to help you File Your New York Mechanics Lien.

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