Guide to filing a mechanics lien in Richmond County

If you need to file a mechanics lien with the Richmond County Clerk, the first thing you should do is research the State of New York’s lien laws and the County Clerk’s own requirements. This helps you prepare your lien claim quickly, and it also helps you avoid getting your claim rejected by the Clerk, causing you to resubmit. Below is an overview of New York’s lien laws, as well as useful information regarding the Richmond County Clerk.

  1. Some parties on the construction project can’t file a lien claim. Most parties can file a lien in New York, however, the parties who cannot include unlicensed contractors who are doing work that requires a license, suppliers to suppliers, and parties that aren’t authorized to work in New York.
  2. You don’t need to submit a preliminary notice. In most states, you need to send a preliminary notice to the property owner to preserve your lien rights, and this isn’t the case in New York. There are a few exceptions to this rule, though.
  3. The deadline to file a lien claim is shorter for parties on a single family residential construction project. Generally, the deadline for lien claimants to file a mechanics lien is within 8 months of last work; however, lien claimants working on a single family residential project only have four months to file a lien claim.

Although there isn’t much that would exclude you from the right to file a mechanics lien in New York, we recommend you do your research to help the process go by smoother. Our New York Mechanics Lien Guide and FAQs delves into the above limitations in great detail and has the lien documents you’ll need to successfully record your lien in New York.

The rest of this page provides you with information regarding the Richmond County Clerk. You can find the Richmond County Clerk’s recording requirements, recording fees, page size and margin requirements, and links to helpful online resources.

Lastly, our Step-by-Step Guide to Filing a Mechanics Lien in New York provides you with a detailed breakdown of the mechanics lien process as a whole. You can also find links to eFile your mechanics lien with Levelset in just a few minutes.

Where is the Richmond County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Richmond County Clerk’s Office located at:

130 Stuyvesant Place – 2nd Floor
Staten Island, New York 10301

Phone: (718) 675-7700

Hours of Operation: 9:00 A.M. to 5:00 P.M. (Monday – Friday)*
*Except Holidays

What is Richmond County's Recording Backlog?

The Richmond County Clerk’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Richmond County?

If your construction project is located in Richmond County, then yes, you should file your lien with the Richmond County Clerk.

What are the Richmond County Clerk's requirements for recording a mechanics lien?

The Richmond County Clerk’s recording requirements that relate to mechanics liens are as follows:

  1. An instrument must be in the English language, including the acknowledgment and certificate of authentication.
  2. Submit documents on 8.5 x 11 inch white paper, with the text of the instrument in black ink and a minimum font size of 10 point.
  3. The date of execution must be at the top of the instrument, along with a title.
  4. Provide a legal description of the real property, including the city and town.
  5. A valid name and return address should appear on the document.

You should also include the following information in your lien claim:

  1. Your name and information.
  2. The hiring party’s name and infofmation.
  3. The property owner’s name and information.
  4. A statement for the labor and materials you provided for the construction project.
  5. The lien amount.
  6. The first and last dates that work was performed on the project.
  7. The signature and notorization.

What are the margin & page size requirements to file a lien in Richmond County?

The page size and margin requirements for the Richmond County Clerk are as follows:

  • Pages may be no larger than 8.5 x 11.
  • Font size may be no larger than 10 point.
  • Text must be printed in black ink.

How can I make payment to the Richmond County Recorder's Office?

All fees payable to “Richmond County Clerk.”

What are the filing fees to record a mechanics lien in Richmond County?

The Richmond County Clerk’s recording fees are as follows:

Recording Fees

General recording fee (all document types): $10.00
Surcharge (all document types): $20.00
Per page (including coverpage): $2.00
Per additional block: $2.00
Per additional lot: $3.00
Per additional mortgage satisfied: $10.00
Per additional mortgage: $3.00

Lien Fees

Mechanics Lien: $30.00
Mechanics Lien Affidavit: $5.00
Mechanics Lien Amendment: $30.00
Fedral Tax Lien: $40.00

Copy Fees

Certified Copies of County Clerk Records Other Than Supreme Court Documents: $10.00 per document
Exemplification: $25.00 plus cert fee

How do I get a recorded copy of my lien from the Richmond County Recorder's Office?

You can obtain a recorded copy of your lien in person at the Richmond County Clerk’s Office located at:

130 Stuyvesant Place – 2nd Floor
Staten Island, New York 10301

Phone: (718) 675-7700

Access to a copy of a lien may require paying a fee.

Hours of Operation: 9:00 A.M. to 5:00 P.M. (Monday – Friday)*
*Except Holidays

You can also search for Richmond County Clerk’s land records online at:
http://hosted.uslandrecords.com/cgibin/homepage?County=8007

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