Monroe County Recorder Mechanics Lien Filing

You can file your mechanic liens in person at the Monroe County Clerk’s Office located at:

101 County Office Building
39 W. Main St.
Rochester, NY 14614

Phone: 585 753-1600
Fax: 585 753-1650
E-mail: mcclerk@monroecounty.gov

Monroe County also accepts certain Land Records for eRecording.

Several Submitter Companies have registered with Monroe County to submit documents and payments electronically. You may contact one of the following companies to get started.

Corporation Service Company (CSC) – www.erecording.com
eRecording Partners Network – www.goepn.com
Indecomm Global Services – www.indecomm.net
Simplifile – www.simplifile.com

The Monroe County Clerk’s Office does not publicly disclose information on recording backlog.

If your construction project is located in Monroe County, then yes, you should file your lien here.

The Monroe County Clerk’s recording requirements are as follows:

1. Mortgage instruments must include all mortgagors and mortgagees, the new tax number, address, legal description of the property and the type of dwelling.

2. Deeds must be dated originals and include the name and address of both the grantor and grantee, return address or attorney’s box number, full legal property description specifying which municipality the property is situated in, the new tax number, property and tax mailing address, signature of grantor, acknowledgement matching signature and name cited on document, and complete notary information. Deed filings must also include a completed TP-584 and RP-5217 (Equalization Form).

3. Index numbers are assigned to open a file where all later papers are kept and which bear that same number. Index numbers are assigned only to those actions and proceedings issued by the New York Supreme or Monroe County Courts. The index application must be completed and filed at the Monroe County Clerk’s Office. The fee per number is $210.

4. All instruments filed with the Monroe County Clerk’s Office must bear original signatures.

The Monroe County Clerk’s Office accepts cash, checks, Visa and Master Card.

The Monroe County Clerk’s recording fees are as follows:

Recording Fees

Mortgages: the base fee to record a mortgage is $45, which includes the recording page.

Each page is $5. (Therefore, it will cost $50 to record a one page mortgage.)

Applicable Mortgage Tax is also due at time of recording.

Deeds: A one page deed costs $50.00 to file. Each additional page costs $5. The TP-584 form is $5.

Copy Fees

Copies of records are 65¢ per page. A $1.30 minimum charge is required.
The fee for a certified copy is $5 for a document up to four pages in length, plus a charge of $1.25 per page for each additional page when applicable.

Also, an extra fee of $5 for every 2 years searched is charged whenever a search of the records is involved.

You can obtain a recorded copy of your lien in person, by mail, by fax, by telephone or online.

In Person

You can visit the Monroe County Clerk’s Office located at:

101 County Office Building
39 W. Main St.
Rochester, NY 14614

Phone: 585 753-1600
Fax: 585 753-1650
E-mail: mcclerk@monroecounty.gov

Copies of records are 65¢ per page. A $1.30 minimum charge is required. The fee for a certified copy is $5 for a document up to four pages in length, plus a charge of $1.25 per page for each additional page when applicable. Also, an extra fee of $5 for every 2 years searched is charged whenever a search of the records is involved. Payment may be made at the time of pickup, at the Clerk’s office. The County Clerk’s Office accepts cash, checks, Visa and Master Card.

Mail

Mail-in requests can be made in writing and mailed to the Monroe County Clerk’s Office (39 W. Main Street, Room 105, Rochester, New York, 14614) along with a check for the appropriate amount of money made payable to the Monroe County Clerk. For further information, you can call 585 753-1600.

Fax

Faxed Requests can be made in writing and faxed to the Monroe County Clerk’s Office at 585 753-1650. Include a telephone number that you can be reached at. A Clerk’s Office representative will contact you to advise you of the charge for your request. Payment may be made over the phone via credit card, by mailing a check or in person.

Telephone

Telephone Requests can be made by calling 585 753-1600 during normal business hours.

When ordering documents, please provide the following information:

1. index number
2. type of record sought
3. filing date
4. name of the parties (or a business name)

Online

You can also search for Monroe County Clerk’s records online at:
https://countyfusion9.kofiletech.us/countyweb/login.do?countyname=MonroeNY

You can now order certified copies of the documents available through the r database. Simply follow the prompts that appear after you have completed your search. Your certified copies will then arrive in the mail within 5 to 10 business days.

You can get the property’s legal description from the Monroe County Clerk’s Office in person.

You can search for Monroe County Clerk’s records online at:
https://countyfusion9.kofiletech.us/countyweb/login.do?countyname=MonroeNY

You can also search for property legal descriptions online with the
Monroe County Real Property Tax Service Office at:
https://www.monroecounty.gov/etc/rp/