Guide to filing a mechanics lien in Greenlee County

Because Arizona lien law is strict compared to other states, filing a mechanics lien with the Greenlee County Recorder can be tricky. The best thing you can do to ease the process is to familiarize yourself with Arizona’s lien laws. This way, you can get everything right the first time and avoid any unnecessary setbacks. To help you get started, here are three main points that apply to contractors in Arizona:

  1. Arizona requires contractors to submit a preliminary notice to preserve their lien rights. This is known as a Preliminary “20 day” Notice, and failure to submit one could mean forfeiting your lien rights.
  2. If you’re required to be licensed but you’re not, you can’t file a mechanics lien in Arizona.
  3. In order to file a mechanics lien, you must be directly contracted with the owner.

The good news is that recording your lien in Greenlee County is a straightforward process. This page introduces you to the Greenlee County Recorder’s Office, including information about Greenlee County’s recording requirements, margin and page size requirements, recording and copy fees, contact information, and information regarding how to eFile or eRecord your lien with Levelset.

Where is the Greenlee Recorder's Office that files mechanics liens?

You can record a mechanics lien at the Greenlee County Recorder’s Office loacated at:

Greenlee County Recorder’s Office
253 Fifth Street
Clifton, AZ 85533

Phone: (928) 865-2632 or (928) 865-1717
Fax: (928) 865-4417
Email: smilheiro@greenlee.az.gov

Hours: Mon-Fri, 8am-5pm

You can also record a mechanics lien by mail at the following mailing address:

P.O. Box 1625
Clifton, AZ 85533

For information regarding eRecording, refer to the eRecording Standards for Greenlee County. This page lists the Greenlee County eRecording providers.

What is Greenlee County's recording backlog?

The Greenlee County Recorder’s Office does not publicly disclose information regarding recording backlogs.

Should my mechanics lien be filed in Greenlee County, or in some other county?

If the project is located in Greenlee County, you need to file your mechanics lien in Greenlee County.

What are Greenlee County's requirements for recording a mechanics lien?

The Greenlee County Recorder’s Office outlines the following recording requirements:

  1. All documents to be recorded must include a title or brief caption that describes the nature of the document.
  2. All documents to be recorded must be originals or certified copies of originals.
  3. Signatures in documents should be originals or carbon copies of originals.
  4. Documents may me no larger than 8.5 x 14 and type may be no smaller than 10 point.
  5. The first page must have a 2 inch margin a the top and a .5 inch margin on all other sides. All pages following the first page must have a margin of .5 inches on all sides.
  6. Any document which modifies a previously recorded document must state the recording date, and docket and page or sequence number of the document being modified.

Here’s the information that must be included in your Arizona mechanics lien:

  1. The property’s legal description.
  2. Your name and address, as well as the names and addresses of the property owner and the party that hired you. If an attorney is representing your interest, include their name and address as well.
  3. Include the lien amount. Make sure to only factor the value of labor and materials. furnished for the project.
  4. Since you’re required to have a direct contract with the property owner, include a statement of that contract’s terms.
  5. You need to include the date of the project’s completion.
  6. Since you’re required to submit a preliminary notice in Arizona, include a copy of that notice and proof of it’s delivery.
  7. Lastly, make sure your lien claim is signed and notorized.

What are the margin & page size requirements for Greenlee County?

Greenlee County outlines the following page size and margin requirements for mechanics liens:

  1. The first page of your lien claim must include a 2 inch margin at the top and a .5 inch margin on the sides and bottom.
  2. The rest of the pages must have a margin of .5 inches on all sides.
  3. Pages can be no larger than 8.5 x 14.
  4. The font size may be no smaller than 10 point.

How can I make a payment to the Greenlee County Recorder?

The Greenlee County Recorder accepts the following forms of payment:

  • Cash
  • Check
  • Credit/debit (extra fees may apply)
  • Money orders

What are the filing fees to record a mechanics lien in Greenlee County?

The Greenlee County fee schedule for mechanics liens is as follows:

Recording

Recording any document costs a flat fee of $30.

Copies

Copies cost $1 per page, and certification costs $3 per document.

How do I get a recorded copy of my lien from the Greenlee County Recorder?

You can get a recorded copy of your mechanics lien in Greenlee County by:

Going to the recorder’s office in person at:

253 Fifth Street
Clifton, AZ 85533
Phone: (928) 865-2632 or (928) 865-1717
Fax: (928) 865-4417
Email: smilheiro@greenlee.az.gov

Mailing a request to the following address:

P.O. Box 1625
Clifton, AZ 85533

Or searching Greenlee County’s Public Records.

Do I have the right to file a mechanics lien in Greenlee County?

Determining whether you have the right to file a mechanics lien in Greenlee County depends on your situation. Generally speaking, every state gives those who have furnished labor and/or materials to a construction project the right to file a mechanics lien if unpaid for the furnishing. The same is true in Arizona. However, there are some state-specific limitations as to who is qualified to file a mechanics lien that is important when considering whether you have the right to file a mechanics lien in Greenlee County, AZ.

You can read more about lien rights and if you have the right to file a lien on our Arizona Mechanics Lien Resources page.

What is the deadline to file a mechanics lien in Greenlee County?

Once a Notice of Completion or Cessation has been filed by the property owner, contractors have 60 days to record a mechanics lien. Additionally, contractors have 120 days to file after the completion of the work of improvement.

In Greenlee County, the time to file a mechanics lien is triggered by the completion of improvements, not the last furnishing of labor and/or materials for a project.

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