Guide to filing a mechanics lien in Whitman County

Where is the Whitman County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Whitman County Auditor’s Office located at:

400 N. Main Street
Colfax, 99111
Phone: (509) 397-4622

Public Office Hours: 9:00 am – 12:00 pm and 1:00 pm – 4:30 pm
In-Person Recordings: 9:00 am – 12:00 pm and 1:00 pm – 2:30 pm

You can also submit your documents electronically.

Whitman County Auditor’s office accepts documents for e-Recording. They have three commercial submitters. If you are interested in e-Recording in Whitman County, the contact information is listed below.

Simplifile: 800.460.5657
ePN: 1-888-325-3365
CSC: 1-866-652-0111

Electronic Recordings: 9:00 am – 12:00 pm and 1:00 pm – 3:30 pm

What is Whitman County's Recording Backlog?

The Whitman County Auditor’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Whitman County?

If your construction project is located in Whitman County, then yes, you should file your lien here.

What are Whitman County's requirements for recording a mechanics lien?

The Whitman County Auditor’s recording requirements are as follows:

Effective January 1, 1997 all documents submitted for recording in Washington State must conform to standards set by RCW 36.18 and RCW 65.04. A cover sheet is required for documents in which the first page does not contain the necessary index fields or a three inch top margin. All pages must conform to formatting requirements for margins, page size, font size, color, legibility, seals and attachments. A cover sheet will not relieve you of the responsibility of meeting the formatting requirements for all subsequent pages. Documents which do not meet the requirements will be returned for reformatting before they will be recorded. The following standards are required:

The first page of the document, or the cover sheet, must include the following information: (The phrase “see attached” or anything similar is not acceptable – the actual information needs to be in the proper blanks.)

1. Return address (top left corner)
2. Title
3. Reference #
4. Grantor(s)
5. Grantee(s)
6. Abbreviated Legal Description
7. Assessor’s Parcel #
8. All fields and information must be legible and capable of being imaged.
9. First page shall include a three-inch top margin, one-inch bottom and one-inch side margins. If a cover sheet is used, it is considered the first page.
10. All pages following the first page must have one-inch margins on all sides. Nothing may appear in these margins. (This includes notary seals.)
11. Nothing may be affixed to any page of the document (such as a stapled, taped or glued legal description).
12. Page size may be no larger than 8 1/2 ” x 14″.
13. Font size must be at least 8 point. (This sentence has a font size of 8 point.)
14. Seals must be legible and capable of being imaged (pressure seals must be smudged).
15. Documents which were signed prior to January 1, 1997 do not need to be re-formatted for recording. Instead, a cover sheet will be required.

FILING A NONSTANDARD DOCUMENT

RCW 65.04.048 Documents which must be recorded immediately and which do not meet margin and font size requirements may be recorded for an additional fee of fifty dollars ($50.00). Documents which do not meet legibility requirements must not be recorded as a nonstandard recording. In addition to preparing a properly completed cover sheet as described in RCW 65.04.047, the person preparing the document for recording must sign a statement which must be attached to the document and which must read substantially as follows: “I am requesting an emergency nonstandard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document.”

NOTE: To file a nonstandard document, in addition to the document to be filed, there must be a Washington State Recorder’s Cover Sheet. This page will add an additional dollar to the filing fee.

FILING FEES

If you have any questions or would like feedback on a reformatted document, you can call (509) 397-6270.

What are the margin & page size requirements to file a lien in Whitman County?

Page size may be no larger than 8 1/2 ” x 14″.

Font size must be at least 8 point.

First page shall include a three-inch top margin, one-inch bottom and one-inch side margins. If a cover sheet is used, it is considered the first page.

All pages following the first page must have one-inch margins on all sides. Nothing may appear in these margins. (This includes notary seals.)

What are the filing fees to record a mechanics lien in Whitman County?

The Whitman County Auditor’s standard recording fee is $103.50 for the first page and $1.00 for each additional page.

Additional Recording Fees

Non-Standard Documents; $50.00 fee in addition to regular recording fees

Multiple Transaction/Multiple Function/Multiple Reference Numbered Documents:

1st Transaction/Reference number: $103.50 or
1st Transaction/Reference #: $18.00
Each additional page: $1.00
Each additional Transaction/Reference number: $103.50
Lien Fees

State, County & City Liens/Releases: $39.00 for the first page and $1.00 for each additional page

Copy Fees

Certified Copy: $3.00 for the first page
Regular Copy: $1.00 per page
Each additional page: $1.00
Conforming Copies (must be provided and paid for at time of recording): $1.00

How do I get a recorded copy of my lien from the Whitman County Recorder's Office?

You can obtain a recorded copy of your lien in person at the Whitman County Auditor’s Office located at:

400 N. Main Street
Colfax, 99111
Phone: (509) 397-4622

Public Office Hours: 9:00 am – 12:00 pm and 1:00 pm – 4:30 pm

Copy fees are as follows:

Certified Copy: $3.00 for the first page
Regular Copy: $1.00 per page
Each additional page: $1.00
Conforming Copies (must be provided and paid for at time of recording): $1.00

You can also search Whitman County Auditor’s records online at:
https://whitmanwa.countygovernmentrecords.com/whitmanrecorder/web/

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