Guide to filing a mechanics lien in Jefferson County

Where is the Jefferson County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Jefferson County Auditor’s office located at:

Jefferson County – Auditor’s Office
1820 Jefferson Street.
Port Townsend, WA 98368

Phone: (360) 385-9116

Office Hours:
8:30 a.m. – 4:30 p.m.
Mon. – Fri.

You can also submit documents electronically.

The following Vendors have e-Recording contracts with Jefferson County:

Simplifile
Phone: 800-460-5657
https://simplifile.com/

CSC eRecording Solutions
Phone: 866-652-0111
https://www.erecording.com/

What is Jefferson County's Recording Backlog?

The Jefferson County Auditor’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Jefferson County?

If your construction project is located in Jefferson County, then yes, you should file your lien here.

What are Jefferson County's requirements for recording a mechanics lien?

The Jefferson County Auditor’s recording requirements are as follows:

1. First page of each document must have:

— A 3-inch margin at the top of the page and a 1 inch margin on the sides and bottom.
— The return address must be in the upper left-hand corner of the page within the 3 inches top margin.
— The title or titles of the document to be recorded.
— Reference number of documents assigned or released (if applicable).
— The names of the grantors and grantees with reference to the page number where additional names can be found.
— An abbreviated legal description of the property, (section/township/range or Lot/block/plat).
— The Assessor’s tax parcel number.

2. All subsequent pages must have a 1 inch margin on all sides.

3. All pages of the document must be on paper of weight and color capable of producing a legible image and must not be larger than 8.5 inches by 14 inches.

4. The font size must be 8 point type or larger.

5. All documents must be prepared in ink color capable of being imaged. All seals must be legible and capable of being imaged (pressure seals must be smudged).

6. Maps must be simple without crosshatching, grayscale, shading or overlapping.

7. No photographs.

8. No attachments may be taped, stapled, or glued to the pages of the document.

9. Documents that must be recorded immediately and do not meet margin and font size requirements may be recorded for an additional fee per RCW 65.04.48. An emergency recording cover sheet, including the signature acknowledging that parts of the text might be obscured by the recording process. The non-standard fee is an additional $50 and the cover sheet adds an additional page fee of $1, totaling $51. These fees are in addition to the regular recording fees. Non-standard documents are not exempt from the requirement that they be fully legible. Access a blank non-standard emergency cover sheet.

10. If required indexing information does not appear on the first page of the document, a cover sheet (PDF) may be completed listing all the necessary information. Fee to record will increase by $1 if a cover sheet is needed.

Failure to meet these requirements of this stature will result in document(s) being returned without being recorded.

What are the margin & page size requirements to file a lien in Jefferson County?

All pages of the document must be on paper of weight and color capable of producing a legible image and must not be larger than 8.5 inches by 14 inches.

The font size must be 8 point type or larger.

The first page must have a 3-inch margin at the top of the page and a 1 inch margin on the sides and bottom.

The return address must be in the upper left-hand corner of the page within the 3 inches top margin.

All subsequent pages must have a 1 inch margin on all sides.

How can I make payment to the Jefferson County Recorder's Office?

The Jefferson County Recorder’s office accepts check, cash or money orders.

What are the filing fees to record a mechanics lien in Jefferson County?

The Jeffferson County Auditor’s recording fee is $103.50 for the first page and $1.00 for each additional page.

Additional Recording Fees

Emergency Non-Standard Charge: $50.00

Lien Fees

State, County, City or Water-Sewer Districts – Liens and Releases: $39.00 for the first page and $1.00 for each additional page
Federal Tax Liens and Releases: $16.00 for the first page and $1.00 for each additional page

Copy Fees

Certified Copies: $3.00 for the first page and $1.00 for each additional page
Non-Certified Copies: $1.00 for each page

How do I get a recorded copy of my lien from the Jefferson County Recorder's Office?

You can obtain a recorded copy of your lien in person at the Jefferson County Auditor’s office located at:

Jefferson County – Auditor’s Office
1820 Jefferson Street.
Port Townsend, WA 98368

Phone: (360) 385-9116

Office Hours:
8:30 a.m. – 4:30 p.m.
Mon. – Fri.

Copy fees are as follows:

Certified Copies: $3.00 for the first page and $1.00 for each additional page
Non-Certified Copies: $1.00 for each page

You can also search Jefferson County’s documents recorded since
August 3, 1981 online at:
https://er-web.co.jefferson.wa.us/recorder/eagleweb/docSearch.jsp

Records are made available to the public for property searches. Access to a copy of a lien may require paying a fee.

Top Payment Experts & Services in Jefferson to help you File Your Washington Mechanics Lien.

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