Guide to filing a mechanics lien in Miami County

Where is the Miami County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Miami County Recorder’s Office located at:

Safety Building
201 West Main Street
P.O. Box 653
Troy, OH 45373

Phone: (937) 440-6040
Fax: (937) 440-6041
Recorder@MiamiCountyOhio.gov

Hours:
Monday – Friday
8 am – 4 pm

Miami County now also offers e-Recording services.

To obtain pricing information and to take advantage of the benefits of e-recording, you can contact the following vendors:

ePN – eRecording Partners Network
Telephone: 888-325-3365 ext 11234
email: bob@erecordingpartners.net

Simplifile
Telephone: 920-203-7746
https://www.simplifile.com/

Indecomm
Randall.Haupert@indecomm.net

Telephone: 651-766-2350
http://dmg.indecomm.net/solutions/erecording

CSC
eRecording Support: 866-652-0111
email: erecording@cscglobal.com

What is Miami County's Recording Backlog?

The Miami County Recorder’s Office does not publicly disclose information on recording backlog. However, note that the county’s document turnaround time is one week.

Should I file my mechanics lien in Miami County?

If your construction project is located in Miami County, then yes, you should file your lien here.

What are Miami County's requirements for recording a mechanics lien?

Along with each document (or batch of documents) submitted for recording, enclose a self-addressed, stamped envelope so that the documents may be returned to the appropriate party after they are processed.

What are the margin & page size requirements to file a lien in Miami County?

The Miami County Recorder’s document standardization guidelines are as follows:

1. Font size of at least 10 point;
2. Black or blue ink only and no highlighting;
2. 3 inch margins on the top of the first page, 1.5 inch margins at the top of each additional page and 1 inch margins on the sides and bottom of each page.

What are the filing fees to record a mechanics lien in Miami County?

The Miami County Recorder’s recording fees are as follows:

Recording Fees

Basic Recording Fees (Mechanic’s Lien, Notice of Commencement): $28.00 for the first two pages (effective until October 16, 2019) $8.00 for each additional page

Effective October 17, 2019, statewide recording fees for most documents will increase by $6.00 due to the enactment of HB 166 state budget legislation. The new recording fee for the first two pages will be $34.00 (previously $28.00). Each additional page remains the same as current law at $8.00. Half of all recording fees collected are required to be submitted to the state to the credit of the Ohio Housing Trust Fund. (Ohio Revised Code 317.32 & 317.36).

Marginal notation: $4.00 each

Lien Fees

Federal Tax Lien: $5.00
Release of Federal Tax Liens: $3.00
Personal Property Tax Lien: No Fee
Release of Personal Property Tax Lien: $4.00

Copy Fees

Certified Copies: $2.00 per page, plus $1 for each seal
Photocopies: $2.00 per page
Facsimile Transmission (Local and Toll-Free): $2.00 per page
Facsimile Transmission (Long-Distance) $4.00 per page

How do I get a recorded copy of my lien from the Miami County Recorder's Office?

You can obtain a recorded copy of your lien by contacting the Miami County Recorder’s Office at 937-440-6040 or, at recorder@miamicountyohio.gov.

Documents can be picked up at the Recorder’s Office front counter, or, can be sent to the requester by email, fax, or U.S. mail. E-mailed copies are free of charge. Paper copies of documents prepared by the Recorder’s Office staff are $2.00 per page.

The Miami County Recorder’s Office is located at:

Safety Building
201 West Main Street
P.O. Box 653
Troy, OH 45373

Hours:
Monday – Friday
8 am – 4 pm

Real estate records recorded from 1998 (to present) are also available via the internet at https://oh4laredo.fidlar.com/OHMiami/DirectSearch/
In order to use this service, you must download the County Recorder’s external search tool. This service is free of charge. You can contact the office at recorder@miamicountyohio.gov to establish an internet access account.

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