Guide to filing a mechanics lien in Erie County

Where is the Erie County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person at the Erie County Clerk’s Office located at:

92 Franklin Street
Buffalo, New York 14202

Phone: (716) 858-8785
Fax: (716) 858-6550
E-mail: ErieCountyClerkOffice@erie.gov

The office is open Monday – Friday, 9 a.m. until 5 p.m. If you are going to visit our office please make sure you are in line with all your completed documents by 4:15 p.m.

The Erie County Clerks Office will be CLOSED in Observance of the following Holidays: New Year’s Day; Martin Luther King, Jr. Day; President’s Day; Good Friday; Memorial Day; Independence Day; Labor Day; Election Day; Veterans Day; Thanksgiving Day; Christmas.

You can also submit your documents electronically.

You may contract with one of the County Clerk’s current registered electronic recording facilitators. E-recording facilitators transmit data for electronic recording along with payment of all applicable taxes and fees.

Corporation Service Company (CSC)
https://www.erecording.com/

eRecording Partners Network, LLC

Home

Simplifile, LLC
https://simplifile.com/

Indecomm Global Services
http://www.inteledocdirect.net/

What is Erie County's Recording Backlog?

The Erie County Clerk’s Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Erie County?

If your construction project is located in Erie County, then yes, you should file your lien here.

What are the margin & page size requirements to file a lien in Erie County?

How can I make payment to the Erie County Recorder's Office?

All fees related to a recording must be made payable to the “Erie County Clerk”. Payments may be made in the form of cash, check, money order, cashier check or credit card. The County Clerk accepts payment of fees by Visa, MasterCard, or Discover.

What are the filing fees to record a mechanics lien in Erie County?

The Erie County Clerk’s recording fees are as follows:

Recording Fees

Any paper relating to real property and entitled by law to be recorded – §8021(a)(5): Cover Page (affixed by County Clerk) $45.00 plus $5.00 per page

Any paper not relating to real property and required by law to be recorded – §8021(b)(5): Cover Page (affixed by County Clerk) $45.00 plus $5.00 per page

For example, the cost or recording a 1-page document will be $50.

Lien Fees

File Affidavit of Service: $5.00
File notice of lien – §8021(b)(4): $15.00
File assignment of lien – §8021(b)(1): $5.00
File notice or order affecting lien – §8021(b)(4) (i.e., continuing, amending, canceling): No Fee
Discharging by deposit with Clerk – 8021(b)(4): $8.00
IRS File Original or Release of Lien: $40.00
New York State Tax Lien (filed by State): No Fee

Notice of Pendency
File, docket, record notice or amendment – 8021(a)(10): $60.00
Continue or cancel: No Fee

Copy Fees

CPLR §8019 – County Clerk Generally

(f) (1) Prepare a copy of any paper or record on file in the office, minimum of $1.30 for up to 2-page document, plus $0.65 each additional page to maximum of $40.00

(2) Certify a prepared copy of any paper or record on file in the office, minimum of $5.20 for up to 8-page document, plus $0.65 each additional page to maximum of $40.00

(3) Prepare and certify a copy of any record or paper on file, minimum of $5 for up to 4-page document, plus $1.25 per page to maximum of $40.00

How do I get a recorded copy of my lien from the Erie County Recorder's Office?

You can obtain a recorded copy of your lien in person, by mail or online.

In Person

You can visit the Erie County Clerk’s Office between the hours of 9:00 a.m. and 4:30 p.m., Monday through Friday, excluding legal holidays, located at:

92 Franklin Street
Buffalo, New York 14202

Phone: (716) 858-8785
Fax: (716) 858-6550
E-mail: ErieCountyClerkOffice@erie.gov

Public computers are available both in the Basement Records department and on the first floor for your use.

Copy fees are as follows:

Copies (first 2 pages): $1.30

Copies (each additional page): $0.65 (The maximum charge for copies or certified copies of a document is $40.00)

Certified Copies (first 4 pages): $5.00

Certified Copies (each additional page): $1.25 (The maximum charge for copies or certified copies of a document is $40.00)

Certified Presented Copies (first 8 pages): $5.20

Certified Presented Copies (each additional page): $0.65 (The maximum charge for copies or certified copies of a document is $40.00)

There will be a minimum $2.50 convenience fee charged by the credit card company and applied to your transaction. Payment by Check, Cash or Credit Card are accepted in person.

Mail

To request and obtain a plain or a certified copy of a record by mail, complete the appropriate Record Copy Request Form available here:
http://www2.erie.gov/clerk/sites/www2.erie.gov.clerk/files/uploads/pdfs/Record%20Copy%20Request%20Fillable.pdf

If you are unable to print one of the forms, then write a letter containing as much detail as possible including:

1. the name of the document you are searching for such as “a deed” or “mortgage discharge”; and
2. the name of the owner, the property address including the village, town or city; and
3. the approximate date of the transaction or years you would like searched; and
4. the Book and Page number if known. (no search fee added if this is provided)
5. contact information for requestor. (name & phone number)

When submitting a request via mail all fees must be included in the check or money order. The check or money order should be made payable to the Erie County Clerk and mailed, along with your request form and a postage-paid, self-addressed envelope, to the Erie County Clerk’s Office, 92 Franklin St., Buffalo, NY 14202. It is important you provide the postage-paid self-addressed envelope. If not provided when paying by check, the County Clerk will hold your request until an envelope is sent to the office for return mailing. If you are unsure of how to calculate the fees, you may pay by credit card. The contact information the County Clerk collects from you on the form is how they will reach you for payment. If you reside outside the United States, contact the Clerk’s Office for special instructions.

Online

You can also search for Erie County’s official public records online at:
http://ecclerk.erie.gov/recordsng_web/

To request and obtain an electronic copy of a record by email, complete the “Online Request Form” available here: http://www2.erie.gov/clerk/index.php?q=document-request-form%20

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