Guide to filing a mechanics lien in Calhoun County

Where is the Calhoun County Clerk/Register of Deeds's Office that files mechanic liens?

You can file your mechanic liens in person at the Calhoun County Register of Deeds office located at:

Calhoun County Building
315 West Green Street
Marshall, MI 49068

Phone (269) 781-0730
Fax (269) 781-0720

Hours

Monday – Thursday,
8:00 am – 5:00 pm
Friday,
8:00 am – 12:00 pm

You can also submit your documents through E-Recording.

E-Recording is the process of submitting documents for recording online and having them reviewed, recorded and returned back to the submitter electronically.

E-Recording is available for all document types in Calhoun County utilizing Simplifile.

Most documents are recorded within a few hours of receipt unless Tax Certification is required at which time the documents are sent electronically to the County Treasurer for review.

Contact Simplifile at 1.800.460.5657 or www.simplifile.com to register as a consumer.

What is Calhoun County's Recording Backlog?

The Calhoun County Register of Deeds Office does not publicly disclose information on recording backlog.

Should I file my mechanics lien in Calhoun County?

If your construction project is located in Calhoun County, then yes, you should file your lien here.

What are Calhoun County's requirements for recording a mechanics lien?

The Calhoun County Register of Deeds Office’s recording requirements are as follows:

1. Signatures must be original and names must be typed, stamped or printed beneath all written signatures. MCLA 565.201(a)(e)

2. No discrepancy in the names shall exist between the printed names of such person, as appears either in the body of the instrument, the signature, the acknowledgment or jurat. MCLA 565.201(b)

3. Instruments conveying or mortgaging any interest in real estate shall state the marital status of any male grantors. MCLA 565.221

4. The addresses of all grantees must appear on any instrument by which title to any interest therein is conveyed, assigned, encumbered or otherwise disposed of. MCLA 565.201(a)(f)

5. The name and address of the person who drafted the document must appear on the documents executed in Michigan. MCLA 565.201a, 565.203

6. Documents purporting to convey or encumber real estate executed in Michigan must have an acknowledgment by a notary public. MCLA 565.8

7. Survivor deed or survivor mortgage shall be accompanied by a certified copy of the death certificate, or shall show by Liber and Page reference that the death certificate has been recorded in the Register of Deeds office. MCLA 565.48

8. Court orders must be certified and sealed by the clerk of the court to be eligible for recording, unless otherwise ordered by the court. MCLA 565.401, 565.411

9. Documents executed in the State of Michigan after April 1, 1997, must have a 2 1/2 inch top margin and all other margins are 1/2 inch. Exemptions to this include certified documents, surveys and land corners.

10. The definition of a page: One side of a single sheet of paper not larger than 8.5″ x 14″ with print not smaller than 10 point type, which shall be legible and on paper of not less than 20 (17 x 22-500) pound weight. MCLA 565.201(g)

What are the margin & page size requirements to file a lien in Calhoun County?

Documents executed in the State of Michigan after April 1, 1997, must have a 2 1/2 inch top margin and all other margins are 1/2 inch. Exemptions to this include certified documents, surveys and land corners.

The definition of a page: One side of a single sheet of paper not larger than 8.5″ x 14″ with print not smaller than 10 point type, which shall be legible and on paper of not less than 20 (17 x 22-500) pound weight. MCLA 565.201(g)

How can I make payment to the Calhoun County Clerk/Register of Deeds's Office?

All requests must be accompanied by the appropriate fee in the form of a check or money order, made payable to Calhoun County Clerk. Visa or MasterCard payments are accepted.

What are the filing fees to record a mechanics lien in Calhoun County?

The Calhoun County Register of Deeds Office’s recording fees are as follows:

Recording Fees

For entering and recording any deed, mortgage, certified copy, lis pendens, or any other instrument including Timber, Oil and Gas Leases, Uniform Commercial Code filings, Finance Statements, Fixture Filings, Government Foreclosing documents, Land Division Act filings, Federal Tax Liens, State Tax Liens, MESC Liens, Discharges and Terminations:
$30.00 per document regardless of the number of pages

Documents that assign or discharge more than one instrument:
$30.00 plus $3.00 for each instrument that is assigned or discharged

Warranty deeds, land contracts or an assignment thereof, or deeds that contain a convenant of warranty must have a tax certificate from the County Treasurer’s office prior to recording. The fee is $5.00.

Copy Fees

Copy, real estate records: $1.00 per page
Certification of any of recorded instrument: $5.00

How do I get a recorded copy of my lien from the Calhoun County Clerk/Register of Deeds's Office?

You can obtain a recorded copy of your lien in person at the Calhoun County Register of Deeds office located at:

Calhoun County Building
315 West Green Street
Marshall, MI 49068

Phone (269) 781-0730
Fax (269) 781-0720

Hours

Monday – Thursday,
8:00 am – 5:00 pm
Friday,
8:00 am – 12:00 pm

Copy fees are as follows:

Copy, real estate records: $1.00 per page
Certification of any of recorded instrument: $5.00

All requests must be accompanied by the appropriate fee in the form of a check or money order, made payable to Calhoun County Clerk. Visa or MasterCard payments are accepted. Completed forms and fees may be brought to the Clerk’s Office in the Calhoun County Building in Marshall, or be sent by mail to:

Calhoun County Clerk
315 W. Green St.
Marshall, MI 49068

All requests should include a check or money order for the appropriate amount.

You can also search Calhoun County’s Land Records Index online at:
https://countyfusion7.kofiletech.us/countyweb/login.do?countyname=CalhounMI

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