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What type of docs, Copies or only originals.

I am preparing the closeout docs for my project, and till now, all I have are copies of the warranties, guaranties and not the originals, since those are sent to me by email. Should I get the original copies to include in my binder, or copies are sufficient. Thanks Omar

1 reply

Jan 22, 2020

Generally, keeping originals for records won't be an absolute necessity. Copies are usually perfectly sufficient, and the only real benefit to having an original over a copy would be if the other party to the agreement argued that the copy is a fake. And, if the copy was sent from them, the recipient will usually have some record or way to show that the copy was, in fact, sent from the appropriate party - diminishing any argument that the copy has been altered or fabricated. For further discussion on construction document retention, this article covers a lot of ground: Construction Document Retention | Saving Documents Can Help Contractors Keep More Money.

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