Guide to filing a mechanics lien in Clermont County

Where is the Clermont County Recorder's Office that files mechanic liens?

You can file your mechanic liens in person, by mail or e-filing.

In Person

You can submit your documents in person to the Clermont County Recorder’s Office located at:

101 East Main Street
Batavia, Ohio 45103

Office: 513-732-7236
Fax: 513-732-7891
email: recorder@clermontcountyohio.gov

Office Hours
8:00 to 4:30 PM Documents presented after 4:15 PM will be processed on the next business day.

You need:

* Prepared document(s) to be recorded
* check for recording fees, separate check for Auditor’s Office fees if applicable.
* self-addressed stamped envelope

Mail-In

You can mail your lien documents to the following address:

Clermont County Recorder
101 East Main Street
Batavia, Ohio 45103

Include:

* Check made payable to Clermont County Treasurer. (If Auditor’s fees are sent with your deeds, they must be in a separate check also payable to the County Treasurer.)
* Recording fees – (View fee schedule) Incorrect fees will result in your document(s) being rejected and returned to you, unrecorded.
* Cover Letter – Letter explaining exactly what you want done, including a contact name and phone number to reach you regarding questions our office may have.
* Self-Addressed Stamped Envelope
* Note that the the Recorder’s Office does not cover postage. Make sure you have enough postage on your return envelope and it is large enough to return your document(s).

E-File

Documents submitted via e-file are typically recorded on the same day (depending on submission time) and available to view online within 24 hours. You must sign up through one of the Clermont County Recorder’s e-recording partners in order to submit electronically.

Below is a list of the approved partner companies. To get started, click a company name below to visit their website and get signed up.

Simplifile
https://simplifile.com/contact-simplifile/

CSC
https://www.erecording.com/contact-us/

Indecomm Global Services
https://dmg.indecomm.net/Connect/Contact

eRecording Partners Network (ePN)

Contact

Recording fees and transaction fees are paid through ACH (Automated Clearing House) payments.

The transmitted documents are checked by office staff and either recorded or rejected. Once the document is recorded, it is available to the public for viewing. The originator will receive confirmation when the document has been successfully recorded. Recording information will be electronically affixed permanently to the image. You can now print, fax, or email the recorded document.

All documents must meet the office and state requirements. If a document cannot be recorded, an immediate rejection notice is sent. The documents will be returned to the originator to be corrected and resubmitted.

Documents presented for e-recording to the Clermont County Recorder’s Office will be processed between the hours of 8:30 a.m. and 3:30 p.m., Monday through Friday, Documents received after 3:30 p.m. will be processed the following business day. Documents transmitted when the office is closed will be processed the next business day.

What is Clermont County's Recording Backlog?

The Clermont County Recorder’s Office does not publicly disclose information on recording backlog. However, note that the normal time for completed recording process is 2-14 days (depending on your submission method). Your original document(s) will be returned to you in your self-addressed stamped envelope.

Should I file my mechanics lien in Clermont County?

If your construction project is located in Clermont County, then yes, you should file your lien here.

What are the margin & page size requirements to file a lien in Clermont County?

The Clermont County Recorder’s document standardization guidelines are as follows:

* Computer font size of at least 10 point
* Minimum paper size – 8 ½ x 11
* Maximum paper size – 8 ½ x 14
* Black or Blue Ink ONLY
* No use of highlighting
Margins
* 3 inch margin on top of first page
* 1 ½ inch top margin on all additional pages
* 1 inch margin on each side and bottom

If a document does not conform to these guidelines, an additional recording fee of $20 will be collected.

How can I make payment to the Clermont County Recorder's Office?

The Clermont County Recorder accepts check for recording fees made payable to Clermont County Treasurer.

What are the filing fees to record a mechanics lien in Clermont County?

The Clermont County Recorder’s recording fees are as follows:

Recording Fees

Basic Recording Fee: $28.00 for the first two sides and $8.00 each additional side, 8 1/2 x 14 inches. Minimum fee $28.00.

Non Compliance with ORC 317.114 (Margins and Font Size standards): 20.00 for each document not in compliance with the standards.

Lien Fees

Federal Tax Lien: $5.00

Federal Tax Release: $3.00

Federal Re-file or Correction: $5.00

Copy Fees

Photocopies: $2.00 per page
Certified Copies: $2.00 per page plus $1.00 for certification

How do I get a recorded copy of my lien from the Clermont County Recorder's Office?

You can obtain a recorded copy of your lien in person at the Clermont County Recorder’s Office located at:

101 East Main Street
Batavia, Ohio 45103

Office: 513-732-7236
Fax: 513-732-7891
email: recorder@clermontcountyohio.gov

The fee for a copy of a document is $2.00 per page and $1.00 for the certification.

You can also request a copy by mail by sending in the correct fees and a self- addressed stamped envelope for your document to be returned to you. You can also print out a copy directly from the CountyFusion Website here: https://countyfusion2.kofiletech.us/countyweb/login.do?countyname=ClermontOH

If you have any questions regarding this you can contact the office at (513) 732-7236. Office hours are Monday through Friday, from 8:00 am until 4:30 pm.

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