If working on a project using the American Institute of Architects (AIA) payment applications, the GC will likely require you to provide a continuation sheet along with it. It’s known as the AIA G703-1992 Continuation Sheet. In this article, we’ll explain each section of the AIA G703 Continuation Sheet.
Cash flow is a serious problem in the construction industry. The quicker you can get the GC or property owner to approve your payment applications on a project, the less likely you will be to have a cash flow issue. One way to ensure swift payment is to provide as much detail as possible with your pay app. And that is exactly what a continuation sheet does.
What is a construction continuation sheet?
A continuation sheet is a form that supplements a construction pay application. It provides additional information to make it easier for the GC, property owner, or lender to review the pay app quickly. This document provides the status of completed work, the costs associated with each part, and the current amount of payments made and to be made. All of this information will be based off the initial schedule of values provided at the outset of the project.
AIA’s standardized contract documents
The American Institute of Architects (AIA) is a professional organization of architects and other construction industry professionals. The AIA is mainly focused on education and advocacy for better practices in the construction. One main service that the institute provides is the standard AIA Contract Documents that they offer.
These AIA documents are one of the most commonly used contracts in the construction industry. They cover all types of delivery methods and additional contract documents that may be needed on a construction project, and work with one another to set up the “AIA progress billing process.” They are drafted to be legal, fair, and flexible for all parties.
The three most common documents will typically be used in conjunction with one another as part of the pay application process. These include the AIA G701-2017 Change Order, the AIA G702 Application and Certificate for Payment, and the AIA G703 Continuation Sheet.
Video summary of how to fill out the AIA G703 Continuation Sheet
The AIA G703 Continuation Sheet explained
The AIA G703 Continuation Sheet is the more complex of these three pay application forms. It’s important to fill these forms out as accurately as possible, since they build on one another throughout the project. Let’s dive into each section of this document.
AIA G703 Part I: Application information
The header section asks for some basic application and project information. There’s not too much required here. You’ll need to reference your AIA G702 pay app for the application number, date and billing period. All that’s left for this section is the project number.
AIA G703 Part II: Table of work and values
Now we get to the good stuff. This is where you will list each work line item, along with the associated cost or value, and accounting of work and materials. The more accurate your continuation sheet is, the easier it will be to fill out your pay applications. For each column except A and B, once each line item has been filled out, add up the amounts and put the total in the “Grand Total” row. If you have multiple pages, just put the totals on the last page.
Column A: Item No.
The first column on the AIA G703 is the item number. This can simply be a numbered section such as 1, 2, 3. However, some contractors in the industry opt to use the MasterFormat numbers set forth by the Construction Specifications Institute (CSI). This is a standardized index of work items or materials to make it easier to identify and classify line item work. For example, “Tunneling, Boring and Jacking” is #02400 in the MasterFormat system.
Column B: Description of Work
For each line item, you should provide a brief description of the type of work being provided. Just enough information to describe the labor performed and the materials that are being used. On a big project, you may require multiple pages to include all of the relevant information.
Column C: Scheduled Value
The scheduled value is the amount of money it will take to complete each item. The amounts in this column should match up with the schedule of values from the beginning of the project. For the most part, these numbers will remain consistent throughout the project. Unless, of course, they are adjusted through change orders. Add the values should to get the subtotal at the bottom of the column.
If using multiple pages, just put the subtotal amount on the last page; you don’t need to put a subtotal on each page.
Column D: Work Completed From Previous Application
This includes all of the work previously performed and completed before the current pay application. To get this amount, you will add the columns D and E from the previous continuation sheet. If this is the first payment application, leave this column blank. The amount in Column D should just include the value of work performed. Don’t include any previous payments, retainage, or any stored materials on site.
Column E: Work Completed This Period
Here’s an easy one, this section simply requires the value of the work performed during the current pay period. Again, don’t include any payments, retainage, or materials stored on site.
Column F: Materials Presently Stored
In column F, the value of all the materials that are currently stored on-site is provided. This includes materials and supplies relevant to the line item work that you already purchased but haven’t used them on the project yet. Only enter the value of materials purchased up until the end of the current application billing period.
Column G: Total Completed And Stored To Date
In this column, you’ll add up columns D, E, and F. This gives you the total value of the work completed through the pay period, along with the value of the materials you are storing. That value will be in the left-hand part of the column for each line item.
Column G: %
Once that cost for each line item, the right-hand part of column G is for the percentage complete. To get this number, take the value in column G (total completed and stored to date) and divide it by column C (scheduled value). This will give you the percentage of completion for each line item.
Column H: Balance To Finish
This column will tell you how much money you’ll need to finish the work in each line item. This is another easy section. Just take the amount from column C (scheduled value) and subtract column G (total completed and stored to date).
Column I: Retainage
This column is for retainage – but only if you are using a variable retainage rate. This can mean one of two things: (1) That the amount of retainage is reduced after a certain percentage of work is complete, or (2) that the retainage applies only to labor and not materials. If the retainage is fixed at a certain percent throughout the entire project, you don’t need to use this column.
How much does the AIA G703 cost?
The AIA provides three different ways to purchase an AIA G703 Continuation Sheet form, depending on whether you are an AIA member, and the type of change order form you’re looking for.
1. AIA G703- basic single document
Cost: $9.99 for AIA members, $11.99 for non-AIA members
This option allows you to fill out some basic project details into an online form before you actually purchase the form. Once you’ve paid, it becomes a permanent, final document that can’t be edited. The reason for that is to prevent users from simply downloading a blank copy and re-using them. AIA owns the copyright on their documents, and they can’t be reproduced.
2. AIA G703- customizable single document
Cost: $24.99 for AIA members, $29.99 for non-AIA members
- Includes unlimited drafts, but one finalized PDF per purchase
- You’ll have 365 days after the purchase dare to edit or finalize the document
- You can edit the document online or offline (using Microsoft® Word or Excel).
3. Annual subscription with unlimited access
Cost: $999.99 per user for AIA members, $1249 per user for non-AIA members (with discounts for multiple users)
The subscription includes:
- All AIA documents
- Editable legal language
- Online/offline editing options
- Custom document templates
- Variance checker
- Frequently used clause library
- Share and track changes for review
- Unlimited document access and finalizations
How a continuation sheet can speed up payment
Reviewing construction pay applications can take a while. However, the more information you provide, the easier this process becomes. Even if you’re not using AIA contract documents, providing a continuation sheet with each payment application gives a clear view of the current status of the subcontractor’s work. It allows the GC or property owner to cross-reference the current documents with previous applications to ensure that the amounts are true and accurate.