Illustration of construction risk management documents


Need to file a mechanics lien?

We’re the mechanics lien experts. It’s fast, easy, affordable, and done right.

File now

Everyone knows that construction can be a tough and sometimes volatile business. While there might be plenty of money for the making, there are also loads of risks that can take a project or construction company out at the knees. And, the most common construction risks tend to be repeat offenders — affecting job sites worldwide. 

If you’re a newer contractor or sub, you might not see these dangers coming down the pike. Understanding the most common risks on construction projects will help you recognize the red flags and avoid their damage. Levelset wants to see your projects go off without a hitch, so the following list of the common risks on construction projects should help.

The following risks are some of the most common challenges contractors, subs, and even suppliers might face on any given project. 

1. Delays

Without a doubt, delays are one of the most common risks involved in construction. While timelines and schedules are good guides, they rarely take all of the variables and possibilities into account. And, delays that push the delivery date out on most projects affect almost everyone on the job. 

Delays are often the result of the other risks on this list. Whether it’s due to poor project management, materials availability, change orders, inspector scheduling, or an accident, delays happen. Getting ahead of them and maintaining an open line of communication between the subs and project management is one of the only ways to minimize their effect on the project.

Read more: Schedule Delay: How to Assess & Reduce Impact in Construction

2. Missing paperwork

Keeping up with paperwork on a construction project is a full-time job. From RFIs and pay apps to change orders, there are a lot of papers to shuffle. Contractors that use the dashboard of their work truck as a filing cabinet are definitely the weakest link in the chain. One receipt hiding under the seat can cost them quite a bit of time and money.

And the risk looks different for each tier on the job. When you consider that many subcontractors are working on two or three at a time projects, keeping up with every GC’s deadlines, required compliances, and submission methods can be a hassle. For GC’s, tracking down pay apps, lien waivers, and compliances takes time away from more pressing tasks. Also, without insurance documentation or licensing, there can be legal issues or fines on the docket.

And, missing some of the most important documents, like preliminary notices, can put a contractor’s entire bottom line at risk. 

Get help keeping your paperwork in check with Levelset’s Document Checklist for Contractors (with Free Download).

3. Fluctuating materials pricing and availability

When a contractor enters into a lump sum contract, materials pricing can be one of the most significant risks to the job’s profitability. If they don’t factor in a bit of wiggle room to cover spiking costs, there are a number of factors that can turn the job upside down. 

It doesn’t always take a global pandemic to drive up the price of materials. A natural disaster, trucking labor issues, and a company going out of business can put a premium price tag on products that were once reasonably priced — or at least stable. If the contracted mark-up can’t absorb the price increase, every material purchase actually costs the contractor or sub money.

4. Poor project management

One of the biggest concerns seasoned subs have is working with a new general contractor. Without knowing how that GC works or what type of experience they have, there’s some significant risk in taking the project. 

Poor project management can lead to misunderstandings, miscommunication, and disputes. When a general contractor or project manager isn’t clear on what’s expected or does a poor job of scheduling subs, time and materials can go to waste.

Poor project management can cause a ripple effect across other projects as well, doubling the risk for subcontractors trying to make a living. If subs are waiting for other subs to finish their work before starting their own, a scheduling snafu pushes out their timeline. That could mean pushing out the timeline on another project.

Further reading:
How to Prequalify a General Contractor
Prequalification: How to Avoid Bad Contractors, Subs, and Suppliers Before They Become Your Problem

5. Labor shortages

Labor is always an issue in the construction industry. Finding qualified employees that are reliable and hardworking can be a tall order. And, there’s always a risk that manpower lined up for a project might fall through.

Some smaller subcontractors don’t keep staff on full-time. Instead, they hire a few guys that bounce back and forth between contractors. When a contractor takes a project and finds out they don’t have the manpower to finish it, it can slow everyone on the job down. Again, this pushes out the timeline and cuts into your profitability.

Also, where unions are involved, your project could be on the up-and-up and still feel the effects of a strike. Solidarity across locals can mean your entire union workforce walks off the project in protest. 

6. Poorly defined scope of work

It’s hard to keep a project on track when it’s unclear what that track looks like. A poorly defined scope of work is a management issue that can (and usually does) roll downhill. 

There are mechanisms for avoiding the effects of a project without a definitive scope, such as time and materials and cost-plus contracts. But, if you’re working under a fixed-price, lump sum contract, a murky scope can be a profitability killer. Site conditions, customer input, materials pricing, and many other variables can come into play, driving the cost of the project up and your profit margin down.

Improving communication on every project level can lead to a better-defined scope and help you stay profitable by avoiding scope creep on your projects.

7. Confusion around change orders

Change orders are an unavoidable part of the construction industry — and they’re not an inherent risk as much as something to manage carefully. Managing change orders poorly means missed opportunities, eating costs, and losing money.

When changes come up, which they will, it’s vital to get them written down and signed. A change order is a miniature contract that memorializes a change and authorizes the contractor to complete the project with a determined solution. Not handling them as such means that your company could be completing work for which the GC or customer didn’t give the go-ahead. Many a payment dispute has arisen from a verbal authorization of a change order. 

Keep your change order documentation in line. If you need to get started filing a change order, Levelset has free change order templates available to download. Easily document and submit the changes required to make changed work a written part of the contract — and avoid the risk of payment disputes.

Change order templates icon transparent

Download a free change order template

Find free templates for both subcontractors and GCs in Google Sheets, Excel, and PDF formats.

8. Health and safety hazards

Construction is a very dynamic line of work, and year after year, it ranks toward the top of the most dangerous industries. The risk of health and safety hazards is ever-present, especially on large-scale projects. 

There are a lot of moving parts to a full-scale project, and even general contractors with full-time safety staff can’t oversee everything all the time. There’s always a risk of an inspector showing up on site and fining the contractor for violations or issuing stop orders until there’s a resolution. 

And, should a terrible accident occur, it can have a site-wide effect. Morale can drop while insurance rates and management stress rise. You can all but forget about delivering the project on time. 

9. Bankruptcy

The financial failure rate for construction is extremely high, and sometimes the easiest and least messy way out is filing for bankruptcy. Many companies do so, restructure a bit, and reemerge stronger than ever. Others turn out the lights and lock the door to the trailer on the way out. 

When a bankruptcy occurs on a project, it can affect everyone on the job. Depending on who is filing, it can freeze all progress on the site for a time. There might even be equipment repossession or suppliers calling for financed materials. While it might be less common than a run-of-the-mill delay, a bankruptcy is always a risk on a construction project.

Read more: How to Protect Your Payments During Construction Bankruptcy

 10. Payment disputes

The amount of time it takes to get paid in the construction business is among the longest of all industries. Many contractors become galvanized to it and accept that it will be months after the job is complete before they receive a check. 

The effects of slow payment and payment disputes are tough on a company. Between loans and interest rates, every day that goes by cuts into the profits. With enough time, a contractor might barely break even while still relying on the cash flow to front another project.

The best methods for speeding up payments on your projects are sending preliminary notices at the beginning of every project and filing mechanics liens when there’s no payment in sight.

Discover how a Florida contractor’s average DSO went from 60 days to 14 days after sending notices on every job.

The preliminary notice serves as an introduction between your company and the folks cutting the checks. It also protects your lien rights (in some states). A mechanics lien attaches to a project which can cause financing issues and saleability problems for the owners. Also, it’s a gateway to a lawsuit if the owner or GC refuses to pay.

The point is this: While payment disputes are always a risk on construction projects, protecting your lien rights means you’re in the driver’s seat. You don’t have to settle for extended pay periods or non-payment anymore.